We are

The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organizations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.

The EU Delegation to the State of Israel in Tel Aviv works in close coordination with the Embassies and Consulates of the 27 EU Member States. We are a fully-fledged diplomatic mission and represent the European Union in dealings with the Israeli government in areas that are part of the EU’s remit.

We offer

The post of Accounts Clerk (Local Agent Group 3) in the Delegation’s Administration Section. The team consists of six people and there could be occasional extra working hours.
Under this post, the recruited person will be attributed functions depending on the needs of the Delegation. Upon recruitment, the successful candidate will occupy a specific job function as Accounts clerk – this job function may be changed in accordance with the needs of the Delegation. Under this job function, the successful candidate will serve as support staff to the Head of Administration in the fulfilment of his/her tasks as regards the management of the Delegation in accordance with existing rules and regulations. He/she will provide administrative support to all sections of the Delegation under the direct supervision of the Head of Administration in executing the administrative budget and Imprest account and mainly:

Following main tasks and duties are currently required: 

• Follow-up the execution of the authorized budget and update the relevant budget follow-up files.
• Assist in preparation of budget estimates for the Delegation's annual operating budget.
• Assist in preparation and monitoring of the financial aspects of Calls for Proposals and Calls for Tenders.
• Prepare third party and contractor files (LEF/BAF) registration); participate in the contractors’ database update/management.
• Follow up the commitment budget requests in BUDGDEL, proceed to commitment of the granted/allocated budget, proceed to de-commitment in ABAC.
• Be involved in the contracts file and contracts consumption resulting from payments.
• Initiating agent for Legal Commitments, ABAC Commitment,  including Legal Commitment Kernel (LCK) and De-commitments
• Execute the financial transactions: prepare and follow up the payments files, using the correct budget line/commitments, supporting documents and ensure their compliance with the regulations in force.
• Ensure the payment distribution (bank, contractors) and payments filing.
• Follow up on the expenditure of representation costs, expenditure on Press & Information budget.
• Maintaining data in specialized applications ABAC Assets for registration and classification of items, assets,  local physical inventory exercise, write-off procedure
• Any other ad-hoc tasks assigned by the Head of Administration or the Head of Delegation.

The base salary will depend on relevant and verified employment experience, typically starting from ILS 11212.  There is a competitive benefits package, subject to certain conditions, including personal leave days and public holidays, health insurances and a retirement savings plan.

The expected start date will be mid-September 2023 at the earliest. 

Minimum requirements / eligibility criteria (necessary for the application to be considered)

• Completed second level education;
• Minimum of 2 years of experience;
• Fluent in Hebrew and English (speaking, reading, writing)
• An Israeli citizenship or a valid work permit for Israel
• Proactive, team player, ready to assist others, organizational skills flexibility in response to internal and external changes.

Assets / selection criteria (basis for awarding points to select the best applicant)

• Degree, an advantage, or at least accounting diploma 1+2
• Knowledge of other European language, an advantage
• High level of discretion, sense of responsibility, detail-oriented, good time management and interpersonal skills
• Experience in administrative support
• Work independently and/or as a team member in a multicultural environment
• Experience in working in an international organization
• Advanced skills in Microsoft Office suite
   

How to apply

Please send your application and supporting documents to DELEGATION-ISRAEL-HR@eeas.europa.eu.

The package should include a motivation letter, a detailed CV using the "europass" template (https://europass.cedefop.europa.eu/) in pdf format. Incomplete applications will not be taken into consideration.

The preselected candidate will be interviewed and might be requested to pass a written test.

The Delegation will not supply additional information or discuss the selection procedure by telephone: please address any queries concerning this procedure to DELEGATION-ISRAEL-HR@eeas.europa.eu.

If selected, the candidate will be required all supporting documents proving Israeli nationality/or permit of employment under local law, diplomas and professional experience declared in the CV.

The process

After the deadline for applications, the applications will be reviewed by a Selection Committee set up for this purpose. The Selection Committee will prepare a short-list of candidates who are considered the most suitable for the post based on a preliminary assessment of the information provided in their application letter and the supporting documents. The short-listed candidates will be invited to an assessment phase, which will consist of an interview and a written test.

The candidates who have not been short-listed will not be contacted individually; however, the Delegation will use the same means of publication as for this Vacancy Notice to inform the remaining candidates once the recruitment procedure has been completed and that a candidate has (or has not) been recruited.

The deadline for applications is 15 August 2023 at 17:00 (Tel Aviv time)