РОЗДРУКУВАТИ

The European Union Delegation to Argentina is looking for: Secretary in the Politics, Press and Information Section

25.08.2026 Нові можливості

We are

The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organizations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy. 

The EU Delegation to Argentina works in close coordination with the Embassies and Consulates of the 27 EU Member States. We are a fully-fledged diplomatic mission and represent the European Union in dealings with the Argentinian government in areas that are part of the EU’s remit.

We offer

The post of Secretary (Local Agent Group 3) in the Delegation’s Politics, Press and Information Section. The team consists of 5 people and there are occasional atypical working hours. 
As a Secretary, the jobholder is responsible for performing a variety of administrative and secretarial support services contributing to the smooth and efficient running of the Section. The jobholder ensures the flow and management of information by setting priorities and organizing the day-to-day routine.

MAIN DUTIES AND RESPONSIBILITIES

SECRETARIAL SUPPORT

  • Manage the correspondence, communication, workflows, organisation of meetings and ensure adequate follow-up. Brings to the management and other relevant colleagues attention complex, sensitive or priority issues and provides information and basic administrative guidance to other colleagues

  • Arrange appointments and maintain the management and team calendar, receive visitors, place and screen telephone calls, manage functional mailboxes, direct queries to the appropriate colleagues

  • Act as a contact point for routine administrative questions within the section and support the handling and distribution of incoming and outgoing correspondence in line with the applicable procedures

  • Organise meetings (including, where relevant, high-level meetings), finalise agendas and invitations, ensure the production and distribution of documentation, take notes and prepare minutes of meetings, and follow up on required actions

  • Coordinate mission arrangements (travel and hotel arrangements, appointments, expense management and protocol issues) for the management and, where required, other colleagues

  • Proofread documents and edit texts for accuracy, grammar, punctuation and style, as well as for adherence to established standards for format

  • Assist with data encoding in corporate IT systems

  • Support in the protocol area during official visits

  • Back-up for the Assistant Head of Delegation

ADMINISTRATIVE SUPPORT

  • Organise and facilitate the administrative work of the office, including contributing to the improvement of internal procedures and tracking systems for correspondence and documents. Verify that work is done in accordance with corporate standards and deadlines. Monitor work progress and brings cases of priority issues and matters of concern to the attention of the management and other colleagues

  • Prepare briefing materials for the management and other colleagues, and draft responses to non-routine written enquiries, based on input provided by other relevant colleagues

  • Follow up on the preparation by staff of reports, correspondence, briefing notes and other documents, by monitoring deadlines and ensuring proper transmission and filing.

  • Perform general administrative tasks (e.g. checking leave and attendance records, arrangements for meetings and other events, basic budget follow-up, Management of the Head of Section’s representation expenses) and coordinate with other Sections to ensure smooth running and expedition of work within the Section

  • Orients new colleagues to relevant administrative procedures, tools and practices

  • Other tasks in compliance with the instructions of the hierarchy

 

WORKING ENVIRONMENT

WORKING CONDITIONS

  • 37.5 working hours per week

  • Occasional overtime outside of typical working hours (evening, weekend)

  • Occasional travel for work missions

  • Work is performed in an office setting and involves no specific or unusual physical requirements

WORKING RELATIONSHIPS

Plays a key role in the overall provision of administrative and secretarial support services to the management and other staff at different levels, including providing training and guidance and advising the management on administrative issues within their area of responsibility. Maintains an extensive range of contacts both within the Delegation as a whole and with other internal and external stakeholders. 

The place of work will be in the offices of the Delegation in Buenos Aires – Address: Carlos M. DELLA PAOLERA 261 Piso 15, C1001ADA with a team of 28 staff members.

The employment contract will be indefinite. 

The position will be hired in Group 3, working 37.5 hours per week under a flexible working hours system with a mandatory presence between 9am and 12pm and between 2pm and 4pm and with a totally competitive remuneration based on a fixed salary grid that is reviewed annually.

The expected start date is 01/10/2026. 

 

REQUIREMENTS

SKILLS

  1. Very good command of English (min. CEFR C1 level) 

  2.  Good knowledge of the relevant corporate procedures and guidelines

  3. Ability to coordinate, monitor and follow-up tasks and workflows, including the respect of deadlines

  4. Proficient use of communication and office equipment

  5. Ability to analyse and structure information efficiently

  6. Excellent drafting skills and ability to produce concise and clear notes

  7. Communicate effectively and clearly, both orally and in writing

  8. Proficient use of standard office information technology tools and systems and ability to learn new corporate applications

 

BEHAVIOURAL ATTRIBUTES

  1. Ability to work in a multicultural team, showing good interpersonal skills and respect for diversity

  2. Ability to adapt quickly and flexibly to new requests and evolving priorities

  3. Capacity to focus on priorities, to show initiative and to organise own workload in order to respect deadlines, within agreed objectives and instructions and informing the management when issues arise

  4. Service-oriented mindset

  5. Eager to learn and develop new knowledge and competences

  6. High degree of integrity, confidentiality and sense of responsibility, with a strong sense of discretion, neutrality and loyalty to the EU

 

ELIGIBILITY CRITERIA (MINIMUM REQUIREMENTS)

  • 2 years of relevant professional experience (secretary, personal assistant, office manager, administrative assistant, etc.) if holding a post-secondary degree OR 5 years of relevant professional experience (secretary, personal assistant, office manager, administrative assistant, etc.) if holding a secondary degree

  • Post-secondary degree (ISCED level 4) OR secondary degree (ISCED level 3)

  • Fluency written and spoken in Spanish (Level C2);

  • Very good command of English (min. CEFR C1 level)

  • Right to residence and work in the country

  • Medical fitness to carry out the required duties

  • Certificate of good conduct

 

SELECTION CRITERIA (ASSETS)

  • Experience working in a diplomatic mission, a development agency or in an international organisation

  • Experience working with the European Union tools, policies and procedures

  • Post-secondary degree in secretarial studies, office management, business administration or similar (ISCED level 4)

  • Short-cycle tertiary degree in secretarial studies, office management, business administration or similar (ISCED level 5)

  • Language certification in French (min. CEFR B2 level)

 

How to apply:

Please submit your application, consisting of a cover letter and Europass format CV (https://europass.europa.eu/en) to email eeasjobs-205@eeas.europa.eu (Reference: Secretary 2026/001) no later than 04/09/2026, 13 hs. (Argentina time). 

Only complete applications received on time to this email will be considered. 

The successful candidate will be subject to medical and background checks.

 

The process:

After the deadline for applications, the eligible applications will be admitted to the Selection by the Committee set up for this purpose. The shortlisting of candidates will be based on the assessment of information provided in the cover letter and the CV. Between three and six best candidates will be invited to the final Selection stage, composed of a practical test and an interview.

Only short-listed candidates will be contacted. 

The Delegation will not supply additional information or discuss the selection procedure. During the selection process, it is prohibited to contact the members of the Selection Committee. Questions and comments may only be addressed to the Delegation’s Administration.