The EU Delegation is looking for a Budget Accounting Assistant
LOCAL AGENT POSITION OF BUDGET/ACCOUNTING ASSISTANT
The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organizations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.
The EU Delegation to Barbados, the Eastern Caribbean States, the OECS and CARICOM/CARIFORUM works in close coordination with the Embassies and Consulates of the 27 EU Member States. We are a fully-fledged diplomatic mission and represent the European Union in dealings with the Barbados government in areas that are part of the EU’s remit.
The EU Delegation to Barbados, the Eastern Caribbean States, the OECS and CARICOM/CARIFORUM based in Barbados is seeking to recruit a motivated, reliable and experienced individual with a minimum of 2 years’ experience in the areas of financial/accounting matters and/or contract management and/or legal work and/or in audits to fill the Local Agent Group II position of Budget Accounting Assistant.
The team consists of ten people and there are occasional atypical working hours. Under this post, the recruited person will be attributed functions depending on the needs of the Delegation, and on the changes of these needs. The successful candidate will work under the overall responsibility of the Head of Delegation and the direct responsibility of the Head and the Deputies of the Hub. The Budget Accounting Assistant will be responsible for, amongst others, the verification of the regularity/legality of contractual procedures, as well as, of the drafting of contracts including their budgets, the execution of invoices and the follow up of audits presented for projects under the portfolio of the Delegation. The Budget Accounting Assistant will also liaise with beneficiaries and respective counterparts on these matters.
The Delegation offers an exposure to an international and multicultural environment and is an equal opportunity employer. The Delegation offers motivating employment conditions: initial basic salary range (dependent on experience level) starting BBD 6,322 to BBD 11,130 (last step), full 13 month salary, attractive medical and pension scheme. Duration of contract is for a fixed term of three years.
Local Agent conditions apply to this post. CARICOM citizens are eligible and should possess the CARICOM Skills Certificate.
Interested persons should submit the following in pdf format to the Head of Administration via email address: eeasjobs-222@eeas.europa.eu
- Motivation letter
- Curriculum Vitae (CV) preferably using the Europass format/template
Please mention: ATTN: VACANCY – BUDGET ACCT ASSISTANT - 37682
DEADLINE FOR APPLICATIONS: 08 JANUARY, 2025
Before submitting their application, candidates should carefully check whether they meet all the eligibility criteria in order to avoid automatic exclusion from the selection procedure. Late applications will not be accepted.
The selection panel will make a pre-selection on the basis of the qualifications and the professional experience described in the CV and motivation letter, and will produce a shortlist of a limited number of eligible candidates who best meet the selection criteria for the post. Only successful candidates will be contacted.
Job Description for
Group 2. Budget / Accounting Assistant / Budget / Accounting Assistant
Employer
|
EU Delegation |
The Delegation of the European Union to Barbados, the Eastern Caribbean States, the OECS and CARICOM/CARIFORUM |
|
Duration of contract |
Fixed term contract for 3 years |
|
Location |
Hastings, Christ Church |
Job description
|
Group |
2 |
|
e-Del-HRM and Sysper2 references |
e-Del-HRM post no 44712 Sysper post no 37682 |
|
Section in the organisation chart |
Finance, Contracts and Audit Section |
|
Next hierarchical superior (who to report to) |
Head of Finance, Contracts and Audit Section |
|
Working hours |
37.5 hours per week |
|
Working environment/conditions |
International and multi-cultural environment. |
|
Job objective |
Under the overall responsibility of the Head of Delegation and the direct responsibility of the Head and the Deputy Head of the Finance, Audit and Contract Section , the Budget/Accounting Assistant will be responsible for, amongst others, the verification of the regularity/legality of contractual procedures, as well as, of the drafting of contracts including their budgets, the execution of invoices and the follow up of audits presented for projects under the portfolio of the Delegation. The Budget/Accounting Assistant will also liaise with beneficiaries and respective counterparts on these matters. |
|
Main Tasks |
+ FINANCE, CONTRACTS and ACCOUNTING - Financial and contractual co-ordination
+ FINANCE, CONTRACTS and ACCOUNTING - Financial and contractual encoding/verification
|
|
|
+ AUDIT, CONTROL and INSPECTION - Support and follow-up
|
|
Personal skills |
Service Culture
Working with others
clients: Good
people: Good
professionally: Good
Intellectual/problem solving and judgment skills
rapidly: Good
professionally: Good
Management /Organisational skills + Delivery of results/management of work
Good
Personal qualities + Motivation
+ Talents
|
|
Specific physical requirements (if any) |
N/A |
Job specifications
|
|
Compulsory requirement |
Asset |
|
Qualifications |
A certificate/diploma in accounting, finance, economics or law. Group II Budget/Accounting Assistants are professional accountants and can demonstrate their knowledge in the area (diploma and experience). Group II local staff usually provides a copy of their higher level qualifications and/or higher level vocational studies. |
ACCA, Bachelor University degree, Master's degree or Postgraduate degree in accounting, finance, economics or law would be considered an asset. |
|
Professional experience |
Minimum of 2 years' experience in the areas of financial/accounting matters and/or contract management and/or legal work, and/or in audits. |
Previous experience in an European Union project or in an international organisation would be an asset. |
|
Knowledge of languages |
English: Active oral and written command: Excellent |
|
|
Knowledge of IT tools |
Good knowledge of IT tools for e.g. MS Word, Excel, Powerpoint and Outlook. |
|