We are
The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organisations. Abroad, the EU is represented through more than 145 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy. 

The EU Delegation in Brasilia represents the European Union in the Federal Republic of Brazil, working in close coordination with the Embassies of the EU Member States. The Delegation ensures bilateral relations in the political, economic, trade, scientific, technological and cooperation areas within the framework of the Strategic Partnership with Brazil.

The European Union (EU) has as one of its principles, to encourage, promote and recognize diversity, making sure that any form of diversity is approached with respect.

The Delegation's main tasks include: 
o    to promote and defend the values and interests of the EU;
o    to give visibility and promote awareness of the EU in Brazil ;
o    to ensure the promotion and follow-up of EU priorities and policies in areas of mutual 
    interest;
o    to carry out the tasks of the local EU Presidency;
o    to support other EU Delegations in the region, in particular in the areas of cooperation and IT services.

We offer
We offer a post of Secretary. Under this post, the recruited person will be attributed functions depending on the needs of the Delegation. Upon recruitment, the successful candidate will occupy a specific job function as Secretary to the Finance, Contract & Audit Section  – this job function may be changed in accordance with the needs of the Delegation. The finance, contracts and audit Sector in Brazil works as a HUB providing support to the EU Delegations in Argentina, Chile, Uruguay and Venezuela. Under this job function the successful candidate will provide assistance to the Head of Section and the team, carrying out secretarial, financial, protocol and logistical tasks.
Specific tasks include the following:
•    Preparing correspondence in both Portuguese, Spanish  and English/French for the internal administration, HQ and local partners (dispatch of all outgoing mail in the section)

● Responsibility for the general organization of section’s files (paper and electronic) and for the archives of the section

● Preparation & Initiation of payment files (registration of invoices & supporting documents in the databases; monitoring of the time limits for invoice registration and payment delays);

● Assistance in the preparation of contracts and contractual amendments, and responsibility for follow-up after contractual documents have been mailed (registration of commitments in the contracts database);

● Ensuring, together with colleagues of the Section, the responsibility for secretarial for the opening/evaluation committees related to the calls for proposals and for tenders to be launched by the Delegations in Brazil, Argentina, Chili, Uruguay and Venezuela.

● Organising missions for the section's staff, ticket booking, registration and justification of the mission in dedicated database. 

● Organising and timetabling meetings for the officials in the section, preparing files for such meetings, and keeping the planning and agenda of the section.

● Secretarial assistance in general, such as preparing documents in Word and Excel, uploading of documents in the IT registration systems, research on the Commission’s intranet and on the internet.

•      All other secretarial tasks as instructed by the Head of Section 

The working environment and conditions are as follows:

•    Place of employment: Brasilia
•    Group and starting basic salary: Group 3 – Minimum basic salary 8.969 BRL 
(Providing selected candidate meets the criteria of minimum of 3 years' of experience)
•    Working hours: Monday to Thursday: from 09h00 to 14h30 and from 15h30 to 18h00 and Friday 08h00 to 13h30 – Total 37.5 hours per week. The working hours can be changed according to local law and by needs of the Delegation.

We offer a competitive position in an international environment. Benefits, such as additional pension scheme and medical insurance, are offered to employees and their families under certain conditions. 

We look for 
•    Education, knowledge and skills: Secondary education; secretarial and organisational skills; proficient IT skills (Microsoft Office, including Excel and PowerPoint). Asset: University degree. 
•    Languages: Excellent Portuguese (C2) / and English or Spanish (C1) 
Asset: French (C1/ B2)
•    Minimum working experience: candidates will, after obtaining the qualifications mentioned,  have acquired at least three (3) years of professional experience related to tasks described above. Experience working within an Embassy or international organisation will be an asset.
•    Expected performance: reliability and high standards of excellence; flexibility and readiness to work in close cooperation with the team; availability to assume back-up role when needed; good communication skills; openness to acquiring new skills and learning EU working procedures; discretion in handling sensitive information. 
•    Analytical skills: ability to conceptualize problems, identify and implement solutions, capacity to structure information, ease at calculation and numerical analysis.
•    Character references: motivated, sense of initiative and responsibility, capacity to communicate and write clearly in EN, ES and PT, good presentation skills, strong team spirit, self-reliable,  excellent organisational skills, respecting deadlines, ability to deal with stressful situations.
•    Minimum physical requirements: long term sitting and work in front of screen.

How to apply
Please send your application and supporting documents to 
DELEGATION-BRAZIL-VACANT-POSTS@eeas.europa.eu
The package should include a cover letter and a detailed Europass CV in English. (https://europass.cedefop.europa.eu/documents/curriculum-vitae )

The process

After the deadline for applications, the eligible applications will be admitted to the Selection by the Committee set up for this purpose. 

Depending on the number of applications received, successive phases of Selection may include shortlisting of candidates based assessment of the information provided in the cover letter, practical testing and interviews. 

Only candidates admitted to each successive selection phase will be contacted individually.
The Delegation will not supply additional information or discuss the selection procedure by telephone: please address any queries concerning this procedure to DELEGATION-BRAZIL-VACANT-POSTS@eeas.europa.eu 

Deadline for applications: 30/06/2023.                                    

Brasília-DF, 18/06/2023