The European Union Delegation to Cape Verde, Praia is looking for:

Financial Secretary in the Finance, Contracts and Audits section.

We are

The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organizations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.

The EU Delegation to Cape Verde, Praia works in close coordination with the Embassies and Consulates of the EU Member States. We are a fully-fledged diplomatic mission and represent the European Union in dealings with the Cape Verde government in areas that are part of the EU’s remit.

We offer

The post of Financial Secretary (Local Agent Group 3) in the Delegation’s Finance, Contracts and Audits section dealing with the management of EU cooperation and international partnerships in Cape Verde and Guinea Bissau.

Under this post, the recruited person will be attributed functions depending on the needs of the Delegation, and on the changes of these needs. The successful candidate will serve under the supervision and responsibility of the Head of Finance, Contracts and Audits section, providing support, expertise and assistance in those fields.

Following main tasks and duties are currently required: 

Functions and duties

Specific tasks include the following:

• Preparation & initiation of payment files (registration of invoices & supporting documents in the IT systems; monitoring of the time limits for invoice registration and payment delays);
• Preparing, registering, monitoring circuit and expediting of correspondence in both Portuguese and English/French for the internal administration, HQ and local partners (dispatch of all outgoing mail in the section)

● Assistance in the preparation of contracts and contractual amendments, and follow-up for final registration and classification;

● Secretariat for the opening/evaluation committees related to the calls for proposals and tenders;

● Secretarial assistance in general, such as preparing documents in Word and Excel, organizing missions, meetings, uploading of documents in the relevant IT registration systems, research on the Commission’s intranet and on the internet.

• General organization of section’s files (paper and electronic) and archives.
• All other secretarial tasks as instructed by the Head of Section.

The base salary will depend on relevant and verified employment experience, typically starting from 124.188 CVE.

There is a competitive benefits package, subject to certain conditions, including personal leave days and public holidays, health insurances and a retirement savings plan.

Minimum requirements / eligibility criteria

• Licence degree (Licenciatura)
• Three (3) years of professional experience as secretary, accounting/financial assistant or similar functions.
• Excellent knowledge of Portuguese and good knowledge of English or French
• Right to residence and work in Cape Verde
• Medical fitness to carry out the tasks assigned

Assets / selection criteria

• Higher education: Diploma in secretarial studies, accounting, finance, archiving or other relevant field;
• Experience in support to finance, accounting, audit, public procurement;
• Experience with international cooperation institutions/agencies and/or national institutions/agencies;
• Sense of initiative and responsibility,  organization, reliability, strong team spirit, sense of service;
• Ease at letter drafting, at numerical analysis, ability to conceptualize problems;
• Level of computer skills (Word, Excel, specialized software, etc.);
• Level of language skills (written, oral) in Portuguese, English and French.

How to apply

Please submit your application, consisting of a cover letter and Europass format CV via e-mail to

eeasjobs-173@eeas.europa.eu

Reference “Recruitment Secretary FCA AL-3”, no later than 28/10/2024, 12h00. Only complete applications received on time via the functional mailbox indicated above will be considered.

The successful candidate will be subject to a medical check.

The process

After the deadline for applications, the eligible applications will be admitted to the selection by the Committee set up for this purpose. Depending on the number of applications received, successive phases of Selection may include shortlisting of candidates based on the assessment of the information provided in the cover letter and Europass CV format [https://europass.europa.eu/en/create-europass-cv], practical written testing and interviews. At least 3 best candidates will be invited to the final interview.

Only candidates admitted to each successive selection phase will be contacted individually. The Delegation will not supply additional information or discuss the selection procedure.

EQUAL OPPORTUNITIES:

The European Union is committed to an equal opportunities policy for all its employees and applicants for employment. As an employer, the EU is committed to promoting gender equality and to preventing discrimination on any grounds. It actively welcomes applications from all qualified candidates from diverse backgrounds. We aim at a service which is truly representative of society, where each staff member feels respected, is able to give their best and can develop their full potential.