We are

The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organisations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.

We offer

We offer a post of Accounts clerk. Under this post, the recruited person will be attributed functions depending on the needs of the Delegation. Upon recruitment, the successful candidate will occupy a specific job function as Accounts Clerk – this job function may be changed in accordance with the needs of the Delegation. Under this job function the successful candidate will serve as technical and support staff to provide general administrative assistance to accounting, budget, contracts, staff issues, protocol, logistic and missions tasks of the EU Delegation office as well as the UE Residence under the supervision and responsibility of the relevant head of section. 

Main tasks:

• Accounting with the registration in ABAC of invoices, legal and financial entities (LEF and BAF), commitments, contracts (LFK) and financial movements.
• Registration in ABAC ASSET of purchase orders, good receipts and updating and follow-up of the inventory.
• Follow up of budgets in excel tables and BUDGDEL.
• Management and follow-up of public services payments (water, electricity, tel and data…)
• Follow up of office service contracts payments (IT, security, cleaning, trainings, travel agency…).
• Coordination with the P&I Officer of Political, Press and Information contracts.
• Follow-up of reimbursement expenses to the Ambassador for representation or UE residence costs.
• Purchase and management of office supplies.
• Publication of vacancies and tenders on local newspapers.
• Back-up of other accountant and logistic assistant or receptionist:
  • Assistance with all protocol matters and draft notes for the departure and arrival of expatriate staff (diplomatic accreditations, removals, customs' procedures, car registration, ITBIS exoneration cards…).
  • Assistance with the expatriate housing contract management in IMMOGEST and advances and reimbursement requests.
  • Assistance with mission’s organisation (ticket quote and reservation), budget follow-up, advance and reimbursement requests and all registrations in MIPS.
  • Assistance with the organisation of meetings and events.
  • Assistance on tenders and contracts management.
  • Assistance on the coordination of all transport needs and the drivers planning.
• All other tasks requested by the Head of Administration.

Personal skills:

• Very good organizational skills and service minded attitude.
• Capacity to assure quality, speed and accuracy in performing complex tasks in a multicultural environment.

• Ability to work in team.
• Ability to deal with stress situations.

Selection Criteria

Minimum Requirements:

1. Medically fit to perform the required duties;
2. Enjoys civil rights and permits for employment under local law;
3. Secondary school diploma.
4. At least 3 years of professional experience in the field of administration matters relevant to perform the tasks referred to in the job description;
5. Excellent knowledge of Spanish and English:
   1. SP: ability to understand C2, ability to read C2, ability to speak C1, ability to write C1.
   2. EN: ability to understand C1, ability to read C1, ability to speak B2, ability to write B2
6. Has excellent knowledge of computer tools, spreadsheets and MS Office applications and Internet use.

The following will be considered an asset:

1. A Bachelor's or Master Degree education in the area of Accounting or Administration will be considered as an asset.
2. Professional experience with an Embassy or with an International Organization will be very advantageous.
3. Knowledge of a third language.

Working hours:           37,5 hours/week – Monday to Friday

Place of employment: EU Delegation, Av Nicolás Pensón 85A, Sector Gazcue, Santo Domingo, Dominican Republic

Category:                    Local agent (Group 3 in the EU system) – Accounts Clerk

Basic salary: $73,795.00 DOP to $133,211.00DOP per month (bruto) depending of the years of experience and promotions.

Extra-legal benefices:

• Provident fund in euros: Contributions : 5% Employer – 5% Employee
• Complementary medical insurance: Contributions: 3.22 % Employer – 1.37% Employee
• Month 13
• 24 paid leaves days as from the first year