SECRETARY - Cooperation Section
We are
The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organizations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.
The EU Delegation to El Salvador works in close coordination with the Embassies and Consulates of the 27 EU Member States. We are a fully-fledged diplomatic mission and represent the European Union in dealings with the government of El Salvador in areas that are part of the EU’s remit.
We offer
The post of Secretary (Local Agent Job Profile of Secretary, Group III) in the Delegation’s Cooperation Section. The team consists of 9 people and there are occasional atypical working hours.
Under this post, the recruited person will be attributed functions depending on the needs of the Delegation, and on the changes of these needs. The successful candidate will serve under the supervision and responsibility of the Head of Cooperation Section, providing administrative and secretarial support.
Following main tasks and duties are currently required:
Assist the Programme Officers (PO) of the Cooperation Section in the dissemination of project results at workshops, seminars, conferences, missions and other public events.
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Organise monthly EU Development Counselors meetings and follow-up on minutes.
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Organise quarterly thematic meetings relevant to the Global Gateway agenda amongst development counsellors and financial institutions.
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Pro-actively engage with Government and Development Partners’ counterparts on their programs and update contacts regularly.
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Be in charge of agenda-setting for the Head of Section, prioritizing engagements independently, and maintaining business continuity (missions, holidays, leave and absence records and similar personnel administrative formalities) for the entire section.
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In the absence of the assistant to the Head of Delegation, be in charge of agenda-setting for the Head of Delegation, prioritizing engagements independently, and maintaining business continuity.
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Oversee the quality and flow of financial circuits with the Finance and Contracts section in Costa Rica.
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Oversee mission and representation budgets and planning for the section.
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Contribute to the Lisbon Treaty monitoring of the Delegation
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Contribute to missions of the section (travel arrangements, bookings, agenda-settings, maintaining contacts with counterparts) and from HQ (travel arrangements, appointments, expenses, protocol issues).
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Ensure that the actions of the section are in compliance with Commission’s guidelines, especially INTPA procurements.
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Assist in launching calls for proposals and related procedures.
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Follow-up on tasks related to project management in the context of INTPA regulations (e.g. counter-signature of contracts, respect for deadlines), especially with Ministry of Foreign Affairs and other government counterparts.
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Monitor reported expenditures in costs statements and ensure correspondence of services/goods delivered
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Oversee and plan section archives (physical and ARES).
The base salary will depend on relevant and verified employment experience, typically starting from 1,600.00 USD. There is a competitive benefits package, subject to certain conditions, including personal leave days and public holidays, health insurances and a retirement savings plan.
The expected start date will be 01/11/2026.
Minimum requirements / eligibility criteria (necessary for the application to be considered)
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Minimum of Secondary/High School Diploma ;
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Minimum of three years of experience in the field of secretarial support. The professional experience must be acquired after the date on which the qualification allowing access to the post was obtained.
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Working knowledge (B2) of English
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Right to residence and work in El Salvador;
Assets/selection criteria (basis for awarding points to select the best applicant)
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Ability to work under pressure and to respond quickly to new demands
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Commitment to assure quality, speed and accuracy in performing duties
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Initiative and responsibility
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High flexibility
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Capacity to communicate information
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Excellent drafting skills
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Excellent coordination skills
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Planning capacity
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Ability to work as a team member with good inter-personal skills
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Ability to work in a multicultural environment is considered an asset
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Confidentiality
How to apply
The applicant must apply by sending
- a cover letter, signed
- a Curriculum Vitæ (to include, at the minimum, exact job titles, employers names and detailed tasks descriptions) using one of the Europass templates available at: https://europass.europa.eu/en
All documents to the following email address: eeasjobs-227@eeas.europa.eu
And mention in the email’ subject: “ Ref: 522580 – JOB TITLE: Secretary “
no later than 16:00 (UTC-7:00) 07/10/2026.
Caution: The applicant must verify that he/she fulfils all the conditions. For easy verification, the applicant must mark all the squares r relating to each document or application condition. The absence of one of these conditions or documents is a reason for the rejection of the application
The process
After the deadline for applications, the eligible applications will be admitted to the Selection by the Committee set up for this purpose.
The three best candidates will be invited to the final interview.
The Delegation will not supply additional information or discuss the selection procedure. During the selection process, please do not contact the members of the Selection Committee, but address your questions and comments to the Delegation’s Administration.
The successful candidate will be subject to a medical check.
Candidates who wish to lodge a complaint regarding the recruitment process may submit a written communication to the functional mailbox to which they sent the initial application. Upon receipt, the Delegation will review the matter and, where appropriate, consult Headquarters before providing a response.
EQUAL OPPORTUNITIES:
The European Union is committed to an equal opportunities policy for all its employees and applicants for employment. As an employer, the EU is committed to promoting gender equality, preventing discrimination on any grounds and ensuring a zero tolerance approach to any form of harassment. It actively welcomes applications from all qualified candidates from diverse backgrounds. We aim at a service which is truly representative of society, where each staff member feels respected, is able to give their best and can develop their full potential.
If pre-selected, candidates with disabilities are invited to contact the Delegation eeasjobs-227@eeas.europa.eu in order to accommodate any special needs and provide assistance to ensure equality of opportunities with other candidates.
If a candidate with a disability is selected and recruited, the EEAS is committed to appropriate measures in order to accommodate his or her special needs to the working place or working conditions in accordance with Art 4 of the Decision ADMIN(2025)13 of the Director-General for Resource Management of the European External Action Service on providing reasonable accommodation for local staff with disabilities working in Union Delegations.
DATA PROTECTION NOTICE: