Budget / Accounting Assistant

08.12.2022 Expired

The Delegation of the European Union for the Pacific is looking for a Budget / Accounting Assistant to join the Finance, Contracts and Audit Section.


We are

The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organizations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.

The EU Delegation for the Pacific in Fiji, Suva, works in close coordination with the Embassies and Consulates of the 27 EU Member States. We are a fully-fledged diplomatic mission and represent the European Union in dealings with the Fijian government in areas that are part of the EU’s remit.

We offer

The post of Budget/Accounting Assistant (Local Agent Group 2) in the Delegation’s Finance, Contract and Audit Section. The team consists of 11 people, and the Delegation’s size is +/- 60 people, and there are occasional atypical working hours.

Under this post, the recruited person will be attributed functions depending on the needs of the Delegation, and on the changes of these needs. The successful candidate will serve under the supervision and responsibility of the Head of Finance, Contracts and Audit Section, providing support, expertise and assistance to implement, analyse and execute payments for the external aid programme of the EU in the Pacific.

Following main tasks and duties are currently required:

  • Analysing audit reports & the correctness of eligible expenditures,
  • Assuring their follow-up, executing payments, & processing procedures of project cycle management in the context of the EU's development policy,
  • Implementation of financial aspects of the external aid programme of the EU in the Pacific,
  • Analysing contracts,

Finance and Payment Execution:

  • Financial initiator: checking payment orders, contracts & decisions
  • Recovery orders to be issued
  • Validation of bank accounts
  • Encoding all transactions in EU Data bases
  • Follow-up financial issues
  • To liaise with external & internal partners and to report on the financial status of projects
  • To collate & to process internal financial reports and statistics on EDF funds and projects as well as on audits and evaluations
  • To review and adjust procurement files.

Audit and Financial Verifications:

  • Initiating & carrying out expenditure verification mission
  • Analysing audits reports and assuring their follow-up
  • Any other ad-hoc tasks assigned by the HoS or the HoD.

The base salary will depend on relevant and verified employment experience, typically starting from     FJD 2725 monthly (gross salary for selected candidate with at least 3 years of relevant and verified experience).  There is a competitive benefits package, subject to certain conditions, including personal leave days and public holidays, health insurances and a retirement savings plan.

The expected start date: as soon as possible. 

Minimum requirements / eligibility criteria:

  • Minimum of 3 years of relevant experience and a tertiary qualification (Diploma) in Accounting or Business Administration or equivalent;
  • Working knowledge  (C2) of English;
  • Right to residence and work in Fiji;
  • Computer skills (MS Office suite: Word, Excel, Outlook);
  • Medically fit to perform the required duties.

Assets / selection criteria:

  • Degree, an advantage;
  • Knowledge of other European language, in particular French, an advantage;
  • Time management and interpersonal skills.

The process

After the deadline for applications, the eligible applications will be admitted to the Selection by the Committee set up for this purpose.

Depending on the number of applications received, successive phases of Selection may include shortlisting of candidates based assessment of the information provided in the cover letter, CV, test, interviews. Between 3 to 5 best candidates will be invited to the final interview.

Only candidates admitted to each successive selection phase will be contacted individually. The Delegation will use the same means of publication as for this job advertisement to inform the remaining candidates once the recruitment procedure has been completed and that a candidate has (or has not) been recruited.

The Delegation will not supply additional information or discuss the selection procedure. During the selection process, please do not contact the members of the Selection Committee, but address your questions and comments to: Delegation-Fiji-Vacancies@eeas.europa.eu.

Suva, Fiji
Local Agent
How to apply?

Please submit your application and supporting documents to:


The subject of the e-mail must indicate: "Budget/Accounting Assistant (FCA, 172458) + NAME OF APPLICANT".      


The deadline for applications is: Wednesday 11 January 2023 at 5pm (Fiji time).


The email must include:

  • certificate of academic qualification and
  • references of work experience (employment certificates, copies of contracts, letters of recommendation – must indicate position held, start and end date).

Only complete applications received on time via the given email address will be considered.

The successful candidate will be subject to a medical check and will be required to submit a police clearance certificate.