SECRETARY
The EU Delegation to the Pacific, based in Suva, Fiji works in close coordination with the Embassies and Consulates of the 27 EU Member States. We are a fully-fledged diplomatic mission and represent the European Union in dealings with the Government of Fiji and of the 12 other Pacific Island Countries. The Section of the EU Delegation called “Regional Partnerships in the Pacific” oversees the EU’s bilateral and regional development assistance benefitting the 13 Pacific Island Countries, the three French Overseas Countries and Territories (OCTs) in the Pacific and (as of 01/09/2026) Papua New Guinea.
We offer
The post of Secretary (Local Agent Group 3) in the Delegation’s Regional Partnerships Section, under a fixed-term employment contract of two (2) years, with a possibility of renewal under reserve of budgetary availabilities and operational considerations. For internal candidates holding an indefinite-term contract, alternative contractual arrangements may apply in accordance with institutional policies.
The recruited person will be attributed functions depending on the needs of the Delegation which may evolve over time. The successful candidate will serve under the supervision and responsibility of the Head of Regional Partnerships and Team Leader Climate Adaptation, Water and Environment Section, providing secretarial and non-routine administrative support to the section. The team consists of seven (7) people and there are occasional atypical working hours.
The following main tasks and duties are currently required:
- Provide secretarial and administrative support to the Team Leader and section
- Assist with the organisation of missions (schedules, logistics), meetings and events
- Maintain the section’s incoming and outgoing correspondence and files (registration, attribution, filing, archiving)
- Receive external visitors for the section
- Maintain the contact database for the section
- Ad hoc coordination of other tasks relevant to the Delegation, providing back-up support when needed
The base monthly salary will depend on relevant and verified employment experience, typically starting from FJD 3125. There is a competitive benefits package, subject to certain conditions, including personal leave days and public holidays, health insurances and a retirement savings plan.
The expected start date will be as soon as possible.
Minimum requirements / eligibility criteria (necessary for the application to be considered)
-
Diploma (Administration, Secretarial Studies or other relevant fields)
-
A minimum of 3 years of work experience in administration or other relevant fields after obtention date of the diploma required for this position
-
Excellent knowledge of written and spoken English (C2)
-
Excellent computer literacy (MS Office suite)
-
Right to residence and work in Fiji
-
Medical fitness to carry out the required duties
-
A clean police record and should be able to produce a clearance report when requested.
Competences:
- Have a good sense of initiative, motivated, prioritisation and teamwork
- Have good drafting and communication skills
- Be able to work autonomously and in a service-oriented fashion
- Be able to work and deliver under pressure and in a timely and flexible manner
- Be able to respect confidentiality of data.
Assets / selection criteria (basis for awarding points to select the best applicant)
-
Experience in working in an international/multicultural organisation or foreign mission
-
University degree
How to apply
The applicant must apply by sending
- a motivation letter, signed
- a detailed Europass Curriculum Vitae (to include, at the minimum, exact job titles with employment period, employer’s names and detailed tasks descriptions) using one of the Europass templates available at:
All documents should be sent to the following email address:
And mention in the email subject:
“Ref 345076 – Secretary + Your Name”
no later than 4pm Fiji time on 10/06/2026.
Caution: The applicant must verify that he/she fulfils all the conditions. The absence of one of these conditions or documents is a reason for the rejection of the application.
The process
After the deadline for applications, the eligible applications will be admitted to the Selection by the Committee set up for this purpose.
Depending on the number of applications received, successive phases of Selection may include shortlisting of candidates based on the assessment of the information provided in the motivation letter, CV, written test and interviews. At least, the three (3) best candidates will be invited to the final interview.
Only candidates admitted to each successive selection phase will be contacted individually and will need to provide copies of academic and employment certificates. The Delegation will not supply additional information or discuss the selection procedure. During the selection process, please do not contact the members of the Selection Committee, but address your questions and comments to the Delegation’s Administration.
The successful candidate will be subject to a medical and background check.
Candidates who wish to lodge a complaint regarding the recruitment process may submit a written communication to the functional mailbox to which they sent the initial application. Upon receipt, the Delegation will review the matter and, where appropriate, consult Headquarters before providing a response.
EQUAL OPPORTUNITIES:
The European Union is committed to an equal opportunities policy for all its employees and applicants for employment. As an employer, the EU is committed to promoting gender equality, preventing discrimination on any grounds and ensuring a zero tolerance approach to any form of harassment. It actively welcomes applications from all qualified candidates from diverse backgrounds. We aim at a service which is truly representative of society, where each staff member feels respected, is able to give their best and can develop their full potential.
If pre-selected, candidates with disabilities are invited to contact the Delegation eeasjobs-044@eeas.europa.eu in order to accommodate any special needs and provide assistance to ensure equality of opportunities with other candidates.
If a candidate with a disability is selected and recruited, the EEAS is committed to appropriate measures in order to accommodate his or her special needs to the working place or working conditions in accordance with Art 4 of the Decision ADMIN(2025)13 of the Director-General for Resource Management of the European External Action Service on providing reasonable accommodation for local staff with disabilities working in Union Delegations.
DATA PROTECTION NOTICE: