Secretary (CLOSED)

We offer

We offer a post of Secretary. Under this post, the recruited person will be attributed functions depending on the needs of the Delegation. Upon recruitment, the successful candidate will occupy a specific job function as Secretary – this job function may be changed in accordance with the needs of the Delegation. Under this job function the successful candidate will serve as technical and support staff to the Political, Press & Information section under the supervision and responsibility of the relevant Head of Section. 

The length of the working week shall not exceed the limits of 40 hours per week.  Exceptions may be allowed as required by the service, in accordance with the relevant Fiji legislations. The post is a Local Agent Group 3. It is a permanent contract, after the successful completion of a 3 month probationary period, with a minimum starting basic salary of FJD 2068 per month (paid 13 times per annum).

We offer a competitive position in an international environment. Benefits, such as additional pension scheme and medical insurance, are offered to employees and their families under certain conditions.

Selection Criteria

Minimum Requirements:

1. Medically fit to perform the required duties;
2. Enjoys civil rights and permits for employment under local law;
3. Has very good knowledge of English;
4. Has a diploma in Office Administration or Secretarial Studies;
5. Two years professional experience pertinent to the duties carried out;
6. A clean police record and should be able to produce a clearance report when requested;
7. Must be motivated and able to work independently and/or as a team member in a multicultural environment.

The following will be considered an asset:

1. Some knowledge of other European language, in particular French, would be an advantage
2. Must be able to work pro-actively, independently and under pressure.
3. Must be efficient, have a good knowledge of diplomatic protocol and capability to pay attention to details.

How to apply

Please send your application [email subject should read: "Application post Secretary + NAME OF APPLICANT"] and supporting documents to:

Delegation-Fiji-Vacancies@eeas.europa.eu  

The package should include a motivation letter, a detailed Europass CV (available at: https://europa.eu/europass/eportfolio/screen/cv-editor?lang=en),

together with your academic qualification certificates and references of past experiences (letters of recommendations, employment certificates, copies of contracts, etc).

The Delegation will not supply additional information or discuss the selection procedure by telephone: please address any queries concerning this procedure to:

Delegation-Fiji-Vacancies@eeas.europa.eu

The procedure

After the deadline for applications, the applications will be reviewed by a Selection Committee set up for this purpose. The Selection Committee will prepare a short-list of candidates who are considered to be the most suitable for the post on the basis of a preliminary assessment of the information provided in their application letter and the supporting documents. The short-listed candidates will be invited to an assessment phase which may include an interview if necessary – during this phase, the Selection Committee will assess the suitability of the candidates for the post.

The candidates who have not been short-listed will not be contacted individually; however, the Delegation will use the same means of publication as for this Vacancy Notice to inform the remaining candidates once the recruitment procedure has been completed and that a candidate has (or has not) been recruited. 

The deadline for applications is: Wednesday 13 April 2022 at 5pm.