Administrative Assistant - Accountant

To provide financial, accounting and administrative assistance to the administrative section under the direct supervision of the Head of Administration and in close collaboration with the Accounts Clerk.

PAYROLL 

• Preparation of monthly payroll for local staff
• Update or modification of Payroll model in HR HUB
• Preparation and filing of all statutory deductions - PAYE, Tier1 and 2 Pension scheme.
• Provide support to Local staff for Pension and Tax related issues with respective authorities
• Responsible for ensuring periodic update of staff records at SSNIT and Enterprise (dependants, beneficiaries, etc)
• Preparation of budgetary forecasts and monitoring of expenses,
• Introduction of amendment requests (commitment / de-commitment) in SUMMA
• Check availability of credit before legal commitments are signed
• Check conformity of invoices with supporting documents before payment       
• Check correct use of funds reservations, budget lines and sub-post
• Mid-year and End-of-year budget review together with the HoA
• Monitoring daily Imprest Accounts balances to ensure sufficient funds for payments
• Verify payment details encoded on the online banking platform before validation by the IAH and AOSD
• Perform regular bank reconciliations to detect errors and mistakes for correction (wrong charges, wrong debit/ credit etc.)
• Preparation of monthly imprest account closure report for timely submission to HQ for replenishment
• Check regularizations of petty cash payments in ABAC Imprest Account Journal
• Prepare bank-to-bank transfers / bank-to-petty cash (cash replenishment) as and when necessary
• Regularisation and matching of HB Accounts to clear open items in SUMMA
• Verify correct use of GL accounts and regularize necessary corrections
• Verify that VAT components on all Delegation purchases are posted on correct HB account
• Initiate appropriate regularizations to correct any type of wrong transaction postings (budget/ HB account)
• Register all incomes for regularization (proceeds from sales, refunds etc)
• Check mission orders (schedule, expenses, supporting documents, budget line and availability of credit) before validation by HoA
• Process mission advances for staff when required and recover same upon liquidation
• Process payment of PMO liquidated missions in ABAC
• Reviewing of paid missions to link manual invoices in MIPS
• Validate Goods receipts encoded by Logistics Officer and print out tag for asset inventories.
• Responsible for asset retirement or re-activation
• Work together with Logistics Officer and IT Officer on annual physical inventory
• Back-up for Accounts clerk in their absence
• Back –up for the IAH/ HOA in her absence  
• Provide training and support on SUMMA, ABAC Asset, MIPS+ and other applications upon request
• Assist in any other task requested by the Head of Administration or the Head of Delegation

BUDGET OPERATIONS

IMPREST ACCOUNT AND TREASURY 

GENERAL ACCOUNTING OPERATIONS

MIPS+

ABAC ASSET

OTHER DUTIES

- Team player;

- Capacity to focus on priorities and to work on deadlines;

- Flexibility to work under pressure and to respond quickly to new demands;

- Committed, responsible and responsive;

- Accurate in performing technical and procedural duties;

- Ability to work independently and resourceful;

- Numerical skills and eye for details.

Ghanaian national

Non-nationals should provide a valid

Residence and Work permits at the time

of applying

Eligibility            

Ghanaian national 

Non-nationals should provide a valid residence and work permit at the time of applying          

Part 2 of Chartered Accountant Ghana

Certificate