Property Prospecting Notice- Office premises

PROPERTY PROSPECTING NOTICE 

– Office –

Reference: Office building search - 2026 

GENERAL INFORMATION

This notice is intended to inform property market participants as well as any other interested economic operators about the property needs of the Delegation of the European Union to India (the ‘Delegation’) in New Delhi, India, and to collect information on properties and projects within a defined perimeter.

The Delegation is looking for premises in New Delhi, India, located:

• Central / Lutyens Delhi;  mainly in and around Central Business District, Institutional areas of Central Delhi, but not Rajinder Nagar or neighborhood areas, OR

• South Delhi within outer ring road, but not Nehru Place, Saket Business District, Okhla and neighborhood areas

All participants are kindly requested to ensure that their proposals remain within the designated areas. Including premises outside the specified boundaries will result in the proposal being automatically excluded.

The premises/building’s total above ground area required is:

NET SURFACE AREA between 2,600 m² and 3,100 m².

Said area should include all corridors, entrance hall, reception area, and internal staircases/elevators but exclude parking bays and areas exclusively dedicated to technical equipment.

The premises/building required to meet the Delegation’s needs should preferably: 

• be completed (or nearing future completion) and available for occupation by January 2027 at the latest. Projects with building permit already validated may also be considered, if appropriate; 

• be fitted out for office space. Base buildings (shell and core) may also be considered if the owners offer to fit them out as required before occupation by the Delegation;   

• comply with the standard building specifications of the European Commission (http://ec.europa.eu/oib/pdf/mit-standard-building-specs_en.pdf);

• be suitable for accommodating 63 members of staff in single/shared offices and/or open spaces; 

• offer access to  approximately 30 parking places;

• be recently constructed (after 2010).

The proposed building contract will be, as the case may be, either a lease agreement or a purchase and sale agreement executed in the name of the European Union (the ‘EU’). The contracting authority will be the European External Action Service (the ‘EEAS’).

The administrative section of the Delegation will serve as contact point for property market participants and other interested economic operators. For further information, please contact the administrative section by email at delegation-india-admin-procurement@eeas.europa.eu.

PURPOSES OF PROSPECTING THE LOCAL MARKET

This notice aims to collect information about properties and projects which can meet the Delegation’s aforementioned needs. The information collected will be used to identify those properties (or projects) suitable to the Delegation’s needs.

If, on the basis of the information collected, the Delegation considers that all or part of the properties (or projects) offered can effectively meet its needs, it will launch a negotiated procedure in accordance with Article 164(d) of Regulation (EU, Euratom) 2018/1046 of the European Parliament and of the Council of 18 July 2018 on the financial rules applicable to the general budget of the Union (the ‘Financial Regulation’) and Point 11.1(g) of Annex I to the Financial Regulation.

This publication does not constitute, nor should it be construed as, a commitment on the part of the EEAS in its procurement procedures.

NOTIFICATION 

All property market participants and other interested economic operators owning or holding any property (or project) which can meet the Delegation’s needs are encouraged to notify the Delegation, by close of business on  20.05.2026, using one of the following methods:

• registered delivery, as evidenced by the postmark, to the following address: 

Delegation of the European Union to India

5/5 Shanti Niketan, New Delhi -110021

To the attention of:     The Head of Administration

Subject:                      Office building search - 2026

• hand delivery (in person or by any party representing the economic operator, or by courier) to the following address:

Delegation of the European Union to India

5/5 Shanti Niketan, New Delhi -110021

To the attention of:     The Head of Administration

Subject:                      Office building search - 2026

Office hours:              09:00 – 17:00, Monday to Friday (except national holidays)

• electronic delivery to the following address:

delegation-india-admin-procurement@eeas.europa.eu

To the attention of:     The Head of Administration

Subject:                      Office building search - 2026

Only those notifications received by the deadline stated above and including the following information at least will be deemed as valid and considered by the Delegation:

• Identity of the owner/holder of the premises/building;

• Detailed description of the premises/building (including exact size of net surface area); 

• Status of completion of the premises/building;

• Whether the premises/building are ‘for sale’ and/or ‘for rent’.