Budget/Accounting Assistant
We are
The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organizations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.
The EU Delegation to the Lebanon, Beirut works in close coordination with the Embassies and Consulates of the 27 EU Member States. We are a fully-fledged diplomatic mission and represent the European Union in dealings with the Lebanese government in areas that are part of the EU’s remit.
We offer
The post of Budget/Accounting Assistant (Local Agent Group II in the Delegation’s Finance, Contracts & Audit Section. A fixed-term employment contract of [2] years, with a possibility of renewal under reserve of budgetary availabilities and operational considerations. For internal candidates holding an indefinite-term contract, alternative contractual arrangements may apply in accordance with institutional policies. The team consists of 15 people and there are occasional atypical working hours.
Under this post, the recruited person will be attributed functions depending on the needs of the Delegation, and on the changes of these needs. Under the supervision of the Head of Section, serve as technical and support staff to follow up on financial and legal aspects of cooperation programmes by notably: monitoring and controlling tendering procedures and calls for proposals, assisting in the preparation of contracts, verifying and processing financial transactions, and following up on audit files.
Following main tasks and duties are currently required:
BUDGET, FINANCE, CONTRACTS and ACCOUNTING
- Analyse, verify and process payment requests
- Prepare and establish documents relating to financial operations (commitments, decommitments, payment and recovery orders, etc.)
- Follow up on contracts, payments and execution deadlines
- Analyse, verify and process financial guarantees
- Manage bank and legal entity files
- Ensure the quality of the data encoded the relevant IT applications
- Contribute to the preparation of financial reports and statistics (RAC, RAL, payment forecasts, annual reports, etc.)
PROCUREMENT and CONTRACT MANAGEMENT
- Ensure compliance with procedures, regulations in force and guides
- Prepare and / or verify the calls for tenders/calls for proposals documents while ensuring compliance with procedures and consistency with financing agreements
- Organise and act as Secretary for calls for tenders/calls for proposals evaluation committees
- Prepare and / or verify contract awards
- Prepare contracts for signature and verify the budget
- Encode the data accurately and completely in the relevant IT applications
- Identify and analyse requests for deviations (derogations, exceptions, non-compliance events, prior approvals and cases to report)
- Follow up on disputes within the framework of calls for tenders and calls for proposals
- Advise on calls for tenders, contracts and grants to operational sections
INFORMATION and DOCUMENT MANAGEMENT
- Perform various administrative tasks
- File and archive financial documents and correspondence
- Process relevant correspondence and notes
- Supervise and manage original contracts and payments documents
AUDIT, CONTROL and INSPECTION
- Follow up on reports drawn up by control bodies (DG BUDG, Court of Auditors, etc.) and participate in the preparation of responses to observations and other comments noted in audit reports, inspection reports, etc.
The base salary will depend on relevant and verified employment experience; the exact salary range will be communicated upon finalizing the recruitment. There is a competitive benefits package, subject to certain conditions, including personal leave days and public holidays, health insurances and a retirement savings plan.
The expected start date will be in August/ September 2026..
Minimum requirements / eligibility criteria (necessary for the application to be considered)
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Secondary education attested by a diploma giving access to post- secondary education.
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At least four years of experience in (economics, finance, accounting, audit project management). The professional experience must be acquired after the date on which the qualification allowing access to the post was obtained;
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Working knowledge of English (B2 level);
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Right to residence and work in Lebanon;
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Good computer skills on MS Word, PowerPoint, e-mail applications and other relevant software programmes;
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Strong ability to write and communicate orally in English;
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Ability to rapidly produce quality outputs and to work under tight deadlines.
Assets/selection criteria (basis for awarding points to select the best applicant)
- Knowledge of the European Union;
- Knowledge of French and Arabic (minimum level B1);
- Post-secondary education attested by a diploma is an asset;
- Experience in dealing with rules and procedures concerning calls for proposals, calls for tenders, contracts, and/or audit;
- Experience in working in an international environment.
How to apply
The applicant must apply by sending in PDF format
- a cover letter, signed
- a Curriculum Vitæ (to include, at the minimum, exact job titles, employers names and detailed tasks descriptions) using one of the Europass templates available at: https://europass.europa.eu/en
all documents to the following email address: eeasjobs-049@eeas.europa.eu
And mention in the email’ subject: “ Ref: 112840 – JOB TITLE: Budget/accounting Assistant “
no later than 24:00 15/06/2026.
Caution: The applicant must verify that he/she fulfils all the conditions. For easy verification, the applicant must mark all the squares r relating to each document or application condition. The absence of one of these conditions or documents is a reason for the rejection of the application.
The process
After the deadline for applications, the eligible applications will be admitted to the Selection by the Committee set up for this purpose.
Depending on the number of applications received, successive phases of Selection may include shortlisting of candidates based assessment of the information provided in the cover letter, CV ; practical testing and interviews. The best candidates will be invited to the final interview, test, presentation or whatever final phase is most suitable.
Only candidates admitted to each successive selection phase will be contacted individually. The Delegation will not supply additional information or discuss the selection procedure. During the selection process, please do not contact the members of the Selection Committee, but address your questions and comments to the Delegation’s Administration.
The successful candidate will be subject to a medical check and background check,.
Candidates who wish to lodge a complaint regarding the recruitment process may submit a written communication to the functional mailbox to which they sent the initial application. Upon receipt, the Delegation will review the matter and, where appropriate, consult Headquarters before providing a response.
EQUAL OPPORTUNITIES:
The European Union is committed to an equal opportunities policy for all its employees and applicants for employment. As an employer, the EU is committed to promoting gender equality, preventing discrimination on any grounds and ensuring a zero tolerance approach to any form of harassment. It actively welcomes applications from all qualified candidates from diverse backgrounds. We aim at a service which is truly representative of society, where each staff member feels respected, is able to give their best and can develop their full potential.
If pre-selected, candidates with disabilities are invited to contact the Delegation (eeasjobs-004@eeas.europa.eu) in order to accommodate any special needs and provide assistance to ensure equality of opportunities with other candidates.
If a candidate with a disability is selected and recruited, the EEAS is committed to appropriate measures in order to accommodate his or her special needs to the working place or working conditions in accordance with Art 4 of the Decision ADMIN(2025)13 of the Director-General for Resource Management of the European External Action Service on providing reasonable accommodation for local staff with disabilities working in Union Delegations.
DATA PROTECTION NOTICE: