We are

The European Union (EU) is a union of 27 countries. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy. The EU Delegation to Libya represents the European Union (EU) in Libya. It works closely with all concerned stakeholders in Libya, in the EU and in the international community. The EU Delegation raises awareness of European concerns and policies, supports efforts towards Libya's stability and democratic transition and promotes a stronger partnership between the EU and Libya. It also manages the funding of stabilization and cooperation actions as well as humanitarian assistance for vulnerable groups in Libya. The EU plays an important role in diplomacy and works to foster stability, security and prosperity, democracy, fundamental freedoms and the rule of law at international level.

We offer

We offer a post of Office Support Agent in the EU Delegation to Libya’s Cooperation Section. The EU Delegation to Libya employs a gender-balanced team of currently more than 20 staff members (a gender balanced team). The place of employment of the Office Support Agent is Tripoli. The successful candidate will work under the overall management of the Head of the Cooperation Section and will provide general administrative support, including document management, internal communication, organization of meetings, logistical needs and information provision.

Type of contract :

The candidate will be recruited under Group IV post with a basic monthly salary of 1307,05 Euro.

In addition, benefits, such as additional pension scheme and medical insurance, are offered to employees and their families under certain conditions.

• Definite contract of one year (with possible renewals)
• Trial period : 3 months
• Place of work : European Union Delegation to Libya, Tripoli
• Weekly working hours : 37,30 H.

Functions and duties:

The Office Support Agent will perform the following tasks:

• Collect, sort and distribute incoming and outgoing correspondence;
• Keep record of incoming correspondence, using appropriate archiving software programs;
• Carry out routine secretarial tasks on request (such as photocopying, registering, classifying and destroying documents);
• Store, reproduce, circulate and/or retrieve documents on request;
• Welcome, instruct and inform external visitors, in accordance with security rules;
• Collect the visitors’ ID and fill out the visitors register;
• Ensure that the correct staff have been informed of the visitors’ presence;
• Make travel arrangements and hotel reservations;
• Deal with the transport requirements of the Delegation’s staff;
• Update contacts database;
• Provide occasional logistics, secretarial and administrative support when required;
• Any other duties as and when required by the Head of Cooperation and the Head of Delegation.

Selection criteria :

Minimum Requirements:

1. Medically fit to perform the required duties;
2. Enjoys civil rights and permits for employment under local law;
3. Fluent in Arabic and English (Minimum B2 level);
4. Post-secondary education;
5. A perfect knowledge of the IT tools (Word, Excel, Outlook, etc.)
6. At least 3 years working experience in clerical tasks.

The following will be considered assets:

1. Working knowledge of an additional EU language would be an asset;
2. Excellent oral and written presentation skills;
3. 3 years’ experience in a similar position and preferably in a diplomatic or international  mission
4. Ability to build and maintain positive working relationships with colleagues and ability to adapt well in a multi-cultural environment;
5. Personal initiative and ability to focus on priorities and meet deadlines.

How to apply

Please send your application and supporting documents, mentioning in the subject line

Office Support Agent , to DELEGATION-LIBYA-RECRUITMENT@eeas.europa.eu

The package should include a cover letter and a detailed CV. The deadline for submitting the application is MONDAY 31 OCTOBER 2022, 3h00 p.m. local time.

Please note that the Delegation will not supply additional information or discuss the selection procedure by telephone. Please address any queries concerning this procedure to DELEGATION-LIBYA- RECRUITMENT@eeas.europa.eu

The procedure   

After the deadline for applications, the applications will be reviewed by a Selection Committee set up for this purpose. The Selection Committee will prepare a short-list of candidates who are considered to be the most suitable for the post. The short-listed candidates will be invited to an assessment phase which will include an interview and possible written test - during this phase, the Selection Committee will assess the suitability of the candidates for the post.

The candidates who have not been short-listed will not be contacted individually; however, the Delegation will use the same means of publication as for this vacancy notice to inform the remaining candidates once the recruitment procedure has been completed. 

The recruitment will take place only after a conclusive medical examination.