We are

The European Union (EU) is a union of 27 countries. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy. The EU Delegation to Libya represents the European Union (EU) in Libya. It works closely with all concerned stakeholders in Libya, in the EU and in the international community. The EU Delegation raises awareness of European concerns and policies, supports efforts towards Libya's stability and democratic transition and promotes a stronger partnership between the EU and Libya. It also manages the funding of stabilization and cooperation actions as well as humanitarian assistance for vulnerable groups in Libya. The EU plays an important role in diplomacy and works to foster stability, security and prosperity, democracy, fundamental freedoms and the rule of law at international level.

We offer

We offer a post of Programme Officer - EUTF Local Trust Fund Officer in the EU Delegation to Libya in the Cooperation Section. The EU Delegation to Libya employs a gender-balanced team of currently more than 20 staff members. The place of employment of the Programme Officer is Tripoli.

The successful candidate will work under the overall management of the Head of Cooperation Section.

Type of contract

Please note that this post is financed under the EU Trust Fund North Africa and is limited in time (no indefinite contract can be granted).

The first contract is for an initial duration of 2 years, with one possible extension, subject to budget availability.

Overall purpose

Contribute, under the supervision of the EU Trust Fund Manager for the North of Africa window

and of the immediate hierarchical superior in the EUD i.e. the Head of Cooperation, to the

management of the EU Emergency Trust Fund for stability and addressing root causes of

irregular migration and displaced persons in Africa, North of Africa window (EUTF NoA window),

in compliance with its articles of incorporation and the procedures established by the Board of the

Fund for the country of posting and responsibility (Libya). Contribute to the successful transition

of migration programming under NDICI.

Functions and duties

PROGRAM / PROCESS / PROJECT MANAGEMENT

• To ensure that EUTF NoA projects and programmes as well as other migration related programmes building on the EUTF and supported by the EU in Libya follow sound programme and financial management and that information in relateddocuments is accurate and comprehensive.
• To assist in all aspects of the projects/ programmes' implementation and payment processes including giving the "conforme aux faits" / operational initiation or verification visa and support the adaptation of programmes to changing circumstances including through contract addenda.
• To assist EUTF NoA as well as other migration related projects and programmes supported by the EU in Libya building on the EUTF achieving their objectives as defined in their respective log frames and ensure compliance with respective EUTF Africa Board Decisions and contracts (special conditions, etc).
• Monitor ongoing projects, attend management and monitoring meetings, elaborate progress reports on projects and propose action if and when needed.
• To contribute to the evaluation and audit of projects and programmes in close cooperation with the EU Delegation country teams and to ensure that recommendations are followedup.
• To facilitate the transition to migration programming under NDICI by contributing to programme/project identification and formulation and ensure that necessary conditions are met when launching the programme/projects.
• To contribute to the reports of the EUTF Africa to donors, Commission/DG NEAR, EP.
• To manage other migration related programmes supported by the EU in Libya.
• To ensure that reporting on each project is updated regularly.
• To prepare succinct high quality ad hoc reports as requested by hierarchy.
• To contribute to the Delegation's Annual planning and reporting to HQ (AMP, EAMR,…) as relevant.

EXTERNAL RELATIONS

• Under the supervision of the Head of Cooperation and in close cooperation with the EU Trust Fund Manager, coordinate migration related programmes including EUTF NoA projects and programmes with all other actors and stakeholders in country, including EU Member States, other donors, UN organisations, IFIs, NGOs, private sector and relevant
• government authorities.
• To ensure coherence with the EUTF Africa strategy, operational guidelines, and other country-relevant strategies.
• To ensure a coordinated approach linking relief, rehabilitation and development (LRRD).
• Maintain good and effective contacts with the local operations in the field, and under supervision of the Head of Cooperation, with the national authorities and institutions, with representatives of the diplomatic missions of the Member States, with representatives of the principle international donors, with NGOs and other local non-official actors.
• Ensure the Trust Fund's participation, where mandated, in negotiations and meetings with authorities, donors, Members States under the supervision of the EU Delegations.
• Take part in the meeting with relevant parties, represent the Trust Fund/EU cooperation in the field of migration and ensure coordination.
• Prepare and assist in missions from Headquarters to analyse, identify and formulate the Trust Fund and other migration related actions.

POLICY DEVELOPMENT

• To contribute to the policy dialogue in areas of EUTF Africa assistance and the wider migration context.
• To contribute to sector analysis as required.

EXTERNAL COMMUNICATION (general)

• To assist with increasing the visibility of EUTF Africa and bilateral/thematic projects and programmes in coordination with the EU Delegations' Communication Officer.
• In line with the Delegation's communication strategy, to ensure that all EUTF NoA projects and programmes have agreed communication plans based on EU visibility guidelines and to monitor their implementation.
• To disseminate best practice and facilitate the exchange of experiences.
• To maintain contacts with partners and stakeholders and coordinate / participate in knowledge sharing networks.

DOCUMENT MANAGEMENT

• Correctly apply the Commission's document management rules to the documents for which the official/agent is responsible, following the instructions of the HoU and with the help of the DMO correspondent. Ensure in particular the correct registration and filing of these documents.
• Create, process and archive documents and files in ARES.
• Monitor the correct use of the CRIS/OPSYS system.

Selection criteria

Experience

PROJECT MANAGEMENT

Essential job-related experience: at least 3 years

3 years experience of project design and management in a third country . Experience in EU

procedures.

INTERNATIONAL RELATIONS (generic)

Desireable job-related experience: at least 1 year

Previous experience of working in an EU delegation, in a fragile or post-conflict situation with UN organisations, donors and/or NGOs in an asset.

Languages

Knowledge

• BUDGET, FINANCE, CONTRACTS and ACCOUNTING

How to apply

Applications (CV & motivation letter) to be sent to: delegation-libya-recruitment@eeas.europa.eu with copy to: Lise.PATE@ec.europa.eu

Please indicate your CAST Application ID in your application and mention the post number in subject line.

Security Clearance is compulsory for all EU Staff in delegations and has to be requested by the selected candidate before departure.