The European Union Delegation to the Republic of Malawi will host its annual Europe Day reception on 8 May 2025. The event starts at 18.00 and ends at 22.00.

Europe Day is an annual worldwide celebration of peace and unity in Europe. This year the celebration will be special, as the European Union will celebrate the 75th anniversary of the Schuman Declaration.

In Malawi, it will be also an opportunity to renew our friendship with all our Malawian partners and to celebrate the presence of the European Union in the country, by bringing together more than 500 representatives from government, business, media, and civil society from Europe and Malawi, as well as the diplomatic community in Lilongwe. 

This year, the EU Delegation to the Republic of Malawi invites partners to support the Europe Day reception in the form of supply of goods or services (like drinks, food, sound system, stewards, etc.). This event is an excellent opportunity for companies to promote their image, brands/activities through corporate sponsorship-collaboration with the Delegation of the European Union to the Republic of Malawi.

Expression of interest in sponsoring the event as well as proposed contributions must be submitted by 28 February 2025 to the following email address:

delegation-malawi-hoa@eeas.europa.eu.

Please refer to the details of the sponsorship below and address any request for clarification and other communication to the email address mentioned above.

 Main criteria

1. Nature and activities of the Sponsor should be in line with the principles, values and commitments of the European Union. 
2. Nature and activities of the Sponsor should not undermine EU policies in such areas as foreign policy, social, health and environment. 
3. The Sponsor shall be a private organisation or company.
4. Sponsors cannot entail a possible conflict with the mission and objectives of the European Union. 
5. The Sponsor must not be in a situation referred to in Articles 136 (1) and 141 (1) of the Regulation (EU, Euratom) 2018/1046 of the European Parliament and of the Council of 18 July 2018 on the financial rules applicable to the general budget of the Union, amending Regulations (EU) No 1296/2013, (EU) No 1301/2013, (EU) No 1303/2013, (EU) No 1304/2013, (EU) No 1309/2013, (EU) No 1316/2013, (EU) No 223/2014, (EU) No 283/2014, and Decision No 541/2014/EU and repealing Regulation (EU, Euratom) No 966/2012. For this, the Sponsor needs to provide the attached declaration on honour on exclusion and selection criteria.

What can sponsors expect from the European Union Delegation?

1. By signing the Corporate Sponsoring Agreement, the parties agree on the terms and conditions for the corporate sponsoring.
2. The sponsors will be provided with exposure and visibility in the following ways: 
3. Sponsors will be provided with a stand in the gardens of EU Ambassador Residence and may distribute to participants promotional material of their activities.
4. The Sponsors will be mentioned and thanked in the Ambassadors’ speech at the beginning of the event.
5. The sponsors will have up to 10 limited invitations to offer to their contacts, after prior notification of the contacts' names to the European Union Delegation for the purpose of the normal security and entry procedures. 

Sponsors will not be allowed to actively market their product/services nor be authorized to have sales personnel present for promotional activities during the event.

 Commitments of the sponsor

Those who are selected as sponsors will be invited to contribute to the Europe Day event in the form of supply of goods or services (like drinks, food, sound system, stewards, etc.).

We will only accept contributions in-kind.

Sponsors must declare the value in Euro of the in-kind provided goods and/or services.

Sponsors should be aware that the European External Action Service (EEAS) registers all sponsorships above 1.000 EUR and publishes all sponsorships above 5.000 EUR on the Delegations websites and official website of the EEAS.

Sponsors should be aware that the EEAS processes personal data in accordance with Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC. In case personal data needs to be transmitted to any sponsors, as recipient, the organization is required to ensure the same level of data protection guaranteed by the EU data protection framework, and in particular Regulation (EU) 2018/1725.

Sponsors will not have a say on the substance of the event.

 Review & Selection

The European Union Delegation to the Republic of Malawi:

1. Will review the applications and will determine the organizations/companies that best align with the core objective of the event to be sponsored. Selection criteria include the sponsorship appeal in terms of the nature of the goods provided and coherence between the sponsored Europe Day event and promotion of the sponsor. 
2. Reserves the right not to accept proposals, which, because of the nature of the sponsorship or of the sponsor's activities, are deemed incompatible with the institutional role of the European Union. The European Union Delegation also reserves the right to refuse any sponsorship not deemed consistent with the purpose of the Europe Day event.