Vacancy Notice : Accounts Clerk

We are

The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organizations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy. 

The EU Delegation to the Republic of Mauritius, Port Louis, works in close coordination with the Embassies and Consulates of the 27 EU Member States. We are a fully-fledged diplomatic mission and represent the European Union in areas that are part of the EU’s remit.

We offer

The post of Accounts Clerk (Local Agent Group 3) is in the Delegation’s Administration Section. 

Under this post, the recruited person will be attributed functions depending on the needs of the Delegation, and on the changes of these needs.

The successful candidate will serve under the supervision and responsibility of the Head of Administration Section to, inter alia, provide support 

• in the control and maintenance of accounts and in the processing of financial transactions, in accordance with existing rules and regulations;

• in the maintenance of specific accounts, monitoring expenditure, calculation and compilation of financial data and in the preparation of routine reports and annual budget estimates

Working environment/conditions

• Multicultural/international environment
• Interaction with all level of staff in the Delegation to provide information and clarifications and to follow-up on anomalies and verify inputs

• Contacts with stakeholders in Headquarters and outside the organisation to follow up on issues, as requested by the Head of Section

The following main tasks and duties are currently required: 

Operational and Administrative support and Resources

• Assist the Head of Administration in the preparation of accounts using the Delegation’s financial management system

• Maintain the database and ensure the approval of contractors in the financial system (Legal Entities, Bank Account, Financial Identification of contractors and staff members)

• Assist in the administrative budgetary management

• Perform other tasks as assigned by the Head of Section

Remunerations, Rights and Obligations

• Payment of mission advances and claims

• Payment of staff reimbursements

• Calculation of mission costs estimates and assistance in verification of mission claims and representation expenses

• Provide assistance in the preparation of the monthly payroll for local agents (including the calculation of overtime, salary arrears, etc.) and in the management of rights and obligations of expatriate staff (e.g., removals, temporary accommodation, etc.)

• Payment of social charges to the Authorities

• Act as initiating agent in the Delegation’s financial management system: reception and verification of incoming invoices and internal requests for payment, check against related documentation (contracts, purchase orders, order forms, internal documents, etc.)

• Payment of commercial invoices, internal documents or credit notes in the Accrual Based Accounting financial system and ensure payment within the deadline, in accordance with the EU Financial Regulations

• Internet banking entries and management

Accounting – Financial and Administrative Support

• Follow up, adjust and verify the execution of the authorised budget, in compliance with the financial regulations

• Assist in the preparation and follow up of annual and interim administrative budget

• Encode the requests, commitments and de-commitments in the budget forecast software, in the accounting system and in the mission management software

• Prepare the closure / reconciliation / monthly reporting

• Regularise the Petty Cash in the Imprest account

• Follow up of the Bank accounts of the Delegation

• Proceed to reconciliations and follow up of the Hors Budget accounts

• Prepare files for "ex-post control" requests

• Prepare of financial reports

Any other task as requested by the Head of Delegation or their delegate according to the needs of the service.

We are looking for candidates with the following profile:

Main competences

• Proactive attitude coupled with the ability to work and interact co-operatively with colleagues and stakeholders, teamwork, team spirit, service and solution oriented, supportive to staffs' needs

• Motivation, perseverance, commitment, resilience and personal drive

• Ability to identify user’s needs

• Ability to identify data discrepancies and operational problems

• Ability to use and interpret quantitative information

• Attention to detail and focused on accuracy of information

• Proficient use of standard office information technology tools and systems

• Ability to remain calm, focused, and productive when handling tight deadlines

• Flexibility (openness towards new demands, new skills to be learned, working (on a fairly exceptional basis) additional hours (recuperable) when the workload demands it, etc.)

• Ability to handle sensitive and confidential financial data

• Service-oriented mindset

• Eager to learn and develop new knowledge and competences

Organizational abilities

• Communicate effectively and clearly, both orally and in writing

• Capacity to focus on priorities, to show initiative and to organise own workload in order to respect deadlines

• Pragmatism

Conduct

• Loyalty, awareness of interests of service, punctuality, discretion, sense of integrity/responsibility/confidentiality

• Adaptability, supportiveness, proactivity and responsiveness to inputs/advice, able to implement new systems

Minimum requirements / eligibility criteria (necessary for the application to be considered)

• Higher School Certificate, French Baccalaureate or equivalent
• At least 5 years’ experience in similar permanent post

• Proficient user of Mauritian Creole, English (B2) and French (B2). Good ability to understand, read, speak and write

• Excellent general computer skills

• Medically fit to perform the required duties

• Enjoy civil rights and permits for employment

• Certificate of Good Conduct or proof that the request has been made to the competent Authorities

Assets / selection criteria (basis for awarding points to select the best applicant)

• Certificate in accounting, finance, business administration or similar

• Post-secondary degree in accounting, finance, business administration or similar

• Professional certification as a Chartered Accountant

• Knowledge of corporate financial systems used in the processing of financial, accounting and budgeting records

• Knowledge of IT tools for Finance, Budget and Accounting
• Knowledge of the Workers’ Rights Act 2019 Regulation
• Experience in a Diplomatic Mission

How to apply

Please submit your application, consisting of a cover letter, Europass format CV, copies of certificates/diplomas, testimonials and any other supporting documents to the attention of the Head of Delegation by email to 

DELEGATION-MAURITIUS-RECRUITMENTS@eeas.europa.eu 

no later than Sunday 24 May 2026 (23h59 Mauritius time).

Only complete applications received on time will be considered.

Please mention on the subject of your e-mail: [Your Name]/Post of Accounts Clerk – Administrative Section

The successful candidate will be subject to a medical check, background check, etc.

The process

After the deadline for applications, the eligible applications will be admitted to the Selection by the Committee set up for this purpose. 

Depending on the number of applications received, successive phases of Selection may include shortlisting of candidates based on the assessment of the information provided in the cover letter, CV, practical testing and interviews. 3 to 5 best candidates will be invited to the final interview.

Only candidates admitted to each successive selection phase will be contacted individually.

The Delegation will not supply additional information or discuss the selection procedure. During the selection process, please do not contact the members of the Selection Committee, but address your questions and comments to the Delegation’s Administration: delegation-mauritius-admin@eeas.europa.eu.

EQUAL OPPORTUNITIES: 

The European Union is committed to an equal opportunities policy for all its employees and applicants for employment. As an employer, the EU is committed to promoting gender equality and to preventing discrimination on any grounds. It actively welcomes applications from all qualified candidates from diverse backgrounds. We aim at a service which is truly representative of society, where each staff member feels respected, is able to give their best and can develop their full potential.