Office Support Agent/Secretary in the Operations section (job n° 403770)
The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organisations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.
We offer a permanent post as Office Support Agent/Secretary to provide general administrative and secretarial assistance, as well as document management services to the Operations section, under the supervision of the Head of Cooperation. Other tasks than the ones listed below that are in the interest of service and attributed by the Head of Delegation or the Head of Cooperation and their substitutes can also be required.
Duration: indefinite contract subject to a successful probation period
Place of employment: EU Delegation in Chisinau, Republic of Moldova.
Working hours: 37.5 hours/week.
Local Agent position: Group IV.
Minimum Monthly Basic gross salary: 600 Euro.
We offer a competitive progressive career in an international environment. Benefits, such as an additional pension scheme and complementary medical insurance, are offered to employees and their families under certain conditions.
We look for motivated candidates who can demonstrate the following:
Qualifications: Recognised post-secondary education diploma in the domain of secretariat, public administration, business administration, accountancy, or fields related to the main tasks or knowledge.
- Operational and administrative support and resources.
- Relevant working experience: minimum 2 years.
- Experience in an international environment is an asset.
- Excellent PC skills, particularly with Microsoft Office, Excel, Power point, etc.
- Ability to understand and be understood
- Capacity to communicate information
- Drafting skills
- Flexibility (openness towards new demands, etc.)
- Coordination skills
- Planning capacity
- Stress resistance
- Ability to work in a team
- Sociability skills.
Very good working level of English and Romanian, Russian an advantage. Knowledge of French or another EU language is an asset.
A full job-description is attached to this vacancy announcement
How to apply
Please send your application[i] and supporting documents to Delegationemail@example.com clearly indicating for which post you apply. The package should include a short cover letter in English and a detailed CV using the English language template available at:
After the deadline for applications, the applications will be reviewed by a Selection Committee set up for this purpose. The Selection Committee will prepare a short-list of candidates who are considered to be the most suitable for the post on the basis of a preliminary assessment of the information provided in their application letter and the supporting documents.
Short-listed candidates will be invited to a job interview followed by a written test.
This post is a local-agent post. Applicants must be citizens of Moldova or have valid work and residence permits.
The deadline for submission:
05 September 2022 by 18:00 local time. Late applications will not be accepted.
The Delegation will not supply additional information or discuss the selection procedure by telephone. Please address any queries to Delegationfirstname.lastname@example.org.
[i] Your personal data is processed in accordance with Regulation (EC) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union Institutions, Bodies, Offices and Agencies and on the free movement of such data, and repealing Regulation (EC) N° 45/2001 and Decision N° 1247/2002/EC as of 11 December 2018, aligned with provisions of the General Data Protection Regulation / Reg. (EU) 2016/679. All data of personal nature – data that can identify you directly or indirectly – is handled with the necessary care.