The European Union Delegation to Mongolia is looking for: Administrative Assistant

We are

The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organisations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.

We offer

We offer a post of Administrative Assistant in the Administrative Section. Under the direct supervision of the Head of Administration, the selected person will offer administrative support to the Delegation and its staff in the areas of accounting, procurement, infrastructure, human resources, logistics and other administrative issues, he/she will liaise and communicate with the relevant authorities (Ministry of Foreign Affairs, Immigration, customs and police among others) to facilitate demarches and other matters in line with standing instructions and rules applicable.

The position at the EU Delegation to Mongolia will be in accordance to regular office working hours and conditions. The successful candidate will be offered an open-end employment contract as Local Agent – Group II. The starting salary is EUR 1 631 per month.

The place of work will be the Delegation's premises located in ICC Tower, Jamiyan Gun St. 9, Sukhbaatar district, Ulaanbaatar. The weekly working hours are 37,5 hours but the position may require overtime within the limits set by local legislation.

We offer a competitive progressive career in an international environment. Benefits, such as additional EU provident fund and medical insurance, are offered to employees and their families under certain conditions.

We look for

Education and Training

• Secondary education attested by a diploma giving access to post-secondary education;
• Basic knowledge of accounting is a valuable asset.

Communication skills

• Capacity to express in simple terms complex concepts;
• Discretion, dedication, ability to take initiatives and to report, sense of responsibilities

Intellectual skills

• Curiosity, ability to quickly adjust to a new environment or situation, ability to work in a team
• Good drafting skills
• Good ability to convert ideas into practical results that optimise the efficiency and effectiveness of the section
• Capabilities to clearly, efficiently and effectively identify issues and to bring solutions

Management skills

• Sense of initiative.
• Capacity to focus on priorities, to organise work and meet deadlines.
• Excellent organisational skills.
• Capable of producing high quality results within often-tight deadlines.
• Ability to negotiate at all levels in a multicultural and multilingual environment.

Selection Criteria

Minimum Requirements:

1. At least 3 years of working experience as an administrative assistant;
2. Medically fit to perform the required duties;
3. Enjoys civil rights and permits for employment under local law;
4. Excellent knowledge of written and spoken English (B2-C1);
5. Excellent command of Microsoft Office suite;

The following will be considered an asset:

1. Capacity to prioritise tasks assigned;
2. Capacity to identify solutions to problems;
3. Experience of work in a multicultural and multilingual environment;
4. Experience in an embassy, an international organisation or a NGO;
5. Knowledge of accounting.

How to apply

Please send your application and supporting documents to:

Delegation-Mongolia-HR@eeas.europa.eu

The package should include a cover letter and a detailed CV, both in English. 

Applications will be evaluated and only shortlisted candidates will be invited for an interview.

The Delegation will not supply additional information or discuss the selection procedure by telephone.

The procedure

After the deadline for applications, the applications will be reviewed by a Selection Committee set up for this purpose. The Selection Committee will prepare a short-list of candidates who are considered to be the most suitable for the post on the basis of a preliminary assessment of the information provided in their application letter and the supporting documents. The short-listed candidates will be invited to an assessment phase which may include an interview if necessary – during this phase, the Selection Committee will assess the suitability of the candidates for the post.

The candidates who have not been short-listed will not be contacted individually; however, the Delegation will inform the remaining candidates once the recruitment procedure has been completed and that a candidate has (or has not) been recruited on the Delegation's website. 

The deadline for applications is: 31 March 2022 at 10h00 am (Ulaanbaatar time)