Vacancy: Accounts Clerk
We are
The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organizations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy. The EU Delegation to Mongolia works in close coordination with the Embassies and Consulates of the 27 EU Member States. We are a fully-fledged diplomatic mission and represent the European Union in dealings with the Mongolian government in areas that are part of the EU’s remit.
We offer
The post of Accounts Clerk (Local Agent Group III) in the Delegation’s Administration Section. The team consists of five people and there may be occasional atypical working hours. Under this post, the recruited person will be attributed functions depending on the needs of the Delegation, and on the changes of these needs. The successful candidate will serve under the supervision and responsibility of the Head of Administration, providing support, expertise and assistance:
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in the control and maintenance of accounts and in the processing of financial transactions, in accordance with existing rules and regulations;
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in the maintenance of specific accounts, monitoring expenditure, calculation and compilation of financial data and in the preparation of routine reports and annual budget estimates
Following main tasks and duties are currently required:
Operational and Administrative support:
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Assist the Head of Administration in the preparation of accounts using the Delegation’s financial management system;
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Maintain the database and ensure the approval of the contractors in the financial system (Legal Entities, Bank Account, financial identification of the contractors and staff members);
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Assist in the administrative budgetary management;
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Prepare purchase orders and support tender procedures in accordance with applicable EU rules;
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Support the follow-up of infrastructure-related contracts (office and residential leases, maintenance and equipment);
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Entering data in IMMOGEST regarding lease of EU Residences and office;
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Management of the physical inventory of the Delegation assets and keeping up-to-date the database;
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Provide administrative support in protocol-related matters, including preparation of formal notes, follow-up of administrative formalities and support to high-level visits and meetings;
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Back up for the Administrative Assistant (Infrastructure, protocol and other relevant matters)
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Assist in the logistical issues on an ad hoc basis.
Renumeration, rights and obligations:
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Payment of staff reimbursements;
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Payment of mission advances, calculation of mission costs estimates and assistance in verification of mission claims and representation expenses;
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Provide assistance in the preparation of the monthly payroll for local agents (including the calculation of overtime, salary arrears, etc.) and in the management of rights and obligations of expatriate staff (e.g., removals, temporary accommodation, etc.);
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Payment of social charges to the Authorities;
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Act as initiating agent in the Delegation’s financial management system: reception and verification of incoming invoices and internal requests for payment, check against related documentation (contracts, purchase orders, order forms, internal documents, etc.);
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Payment of commercial invoices, internal documents or credit notes in the Accrual Based Accounting financial system and ensure payment within the deadline, in accordance with the EU Financial Regulations;
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Internet banking entries and management;
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Back up for verification of the reimbursements and authorizations for the medical sickness insurance claims for local staff.
Accounting – financial and administrative support:
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Follow up, adjust and verify the execution of the authorised budget, in compliance with the financial regulations;
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Encode the requests, commitments and de-commitments in the budget forecast software, in the accounting system and in the mission management software;
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Prepare the closure / reconciliation / monthly reporting;
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Prepare of financial reports
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Follow up of the Bank accounts of the Delegation
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Regularise the Petty Cash in the Imprest account;
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Any other administrative task, such as archiving/filing, or ad hoc tasks relating to the activities of the Section.
The base salary will depend on relevant and verified employment experience, typically starting from 1160 EUR per month (gross). A competitive benefits package is offered, subject to applicable rules, including annual leave entitlement, public holidays, health insurance coverage and participation in the Delegation’s retirement savings scheme.
The expected start date will be September 2026.
Minimum requirements / eligibility criteria (necessary for the application to be considered)
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Have completed at least secondary education (diploma).
- Have a minimum of 3 years of relevant professional experience in administrative support, financial support, accounting or similar.The professional experience must be acquired after the date on which the qualification allowing access to the post was obtained.
- Excellent command of spoken and written English (B2) and Mongolian;
- Right to residence and work in Mongolia;
- Good standing as citizen/resident;
- Medical fitness to carry out the tasks assigned;
Assets / selection criteria (basis for awarding points to select the best applicant)
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Post-secondary qualification in finance, accounting, business administration or similar field
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Knowledge of corporate financial systems used in the processing of financial, accounting and budgeting records
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Experience in the diplomatic field (work in embassies, government bodies, international organisations, etc.);
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Strong organisational skills, attention to detail and ability to work under pressure.
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Good knowledge of the EU Institutions, their administrative and financial rules/procedures and functioning.
How to apply
The applicant must apply by sending
- a cover letter, signed
- a Curriculum Vitæ (to include, at the minimum, exact job titles, employers names and detailed tasks descriptions) using one of the Europass templates available at: https://europass.europa.eu/en
all documents to the following email address: eeasjobs-036@eeas.europa.eu
And mention in the email’ subject:
“Ref: 325544 – JOB TITLE: Accounts clerk “
no later than 13:00 (Ulaanbaatar time) 06/07/2026.
Caution: The applicant must verify that he/she fulfils all the conditions. For easy verification, the applicant must mark all the squares r relating to each document or application condition. The absence of one of these conditions or documents is a reason for the rejection of the application.
The process
After the deadline for applications, the eligible applications will be admitted to the Selection by the Committee set up for this purpose.
Depending on the number of applications received, successive phases of Selection may include shortlisting of candidates based assessment of the information provided in the cover letter, CV; practical testing and interviews. At least 2 best candidates will be invited to the final selection stage.
Only candidates admitted to each successive selection phase will be contacted individually. The Delegation will not supply additional information or discuss the selection procedure. During the selection process, please do not contact the members of the Selection Committee, but address your questions and comments to the Delegation’s Administration.
The successful candidate will be subject to a medical check, background check, etc.
Candidates who wish to lodge a complaint regarding the recruitment process may submit a written communication to the functional mailbox to which they sent the initial application. Upon receipt, the Delegation will review the matter and, where appropriate, consult Headquarters before providing a response.
EQUAL OPPORTUNITIES:
The European Union is committed to an equal opportunities policy for all its employees and applicants for employment. As an employer, the EU is committed to promoting gender equality, preventing discrimination on any grounds and ensuring a zero tolerance approach to any form of harassment. It actively welcomes applications from all qualified candidates from diverse backgrounds. We aim at a service which is truly representative of society, where each staff member feels respected, is able to give their best and can develop their full potential.
If pre-selected, candidates with disabilities are invited to contact the Delegation eeasjobs-036@eeas.europa.euin order to accommodate any special needs and provide assistance to ensure equality of opportunities with other candidates.
If a candidate with a disability is selected and recruited, the EEAS is committed to appropriate measures in order to accommodate his or her special needs to the working place or working conditions in accordance with Art 4 of the Decision ADMIN(2025)13 of the Director-General for Resource Management of the European External Action Service on providing reasonable accommodation for local staff with disabilities working in Union Delegations.
DATA PROTECTION NOTICE: