The European Union Delegation to North Macedonia hosts its annual Europe Day reception on 14 May 2024.

The event will start at 13:00 pm and end at 15:00 pm.

Europe Day, also referred to as "Schuman Day", is an annual celebration of peace and unity in Europe. In North Macedonia, this celebration brings together more than 400 guests including from the host country Government, Parliament, Justice sector, public administration, business and civil society as well as diplomatic corps and international partners.

This event is an excellent opportunity for companies/organisations to promote their image, brands/activities through corporate sponsorship-collaboration with the European Union Delegation to North Macedonia.

Companies and organisations interested to offer in-kind sponsorship (goods and/or services) for this Europe Day celebration, should submit their expressions of interest/proposals by 18 March 2024 by email to delegation-north-macedonia-procurements@eeas.europa.eu

Main criteria

1. Nature and activities of the Sponsor should be in line with the principles, values and commitments of the European Union.
2. Nature and activities of the Sponsor should not undermine EU policies in such areas as foreign policy, social, health and environment.
3. The Sponsor could be public or private organisations and companies.
4. Sponsors cannot entail a possible conflict with the mission and objectives of the European Union.
5. The Sponsor must not be in a situation referred to in Articles 136 (1) and 141 (1) of the Regulation (EU, Euratom) 2018/1046 of the European Parliament and of the Council of 18 July 2018 on the financial rules applicable to the general budget of the Union, amending Regulations (EU) No 1296/2013, (EU) No 1301/2013, (EU) No 1303/2013, (EU) No 1304/2013, (EU) No 1309/2013, (EU) No 1316/2013, (EU) No 223/2014, (EU) No 283/2014, and Decision No 541/2014/EU and repealing Regulation (EU, Euratom) No 966/2012. For this, the Sponsor is requested to provide the attached declaration on honour on exclusion and selection criteria.

What can sponsors expect from the European Union Delegation

1. By signing the Corporate Sponsoring Agreement the parties agree on the terms and conditions for the corporate sponsoring.
2. The sponsors will be provided with exposure and visibility in the following ways:

• Sponsors can expect their names/logo to be mentioned on the venue of the reception
• Sponsors can expect their names/logo to be imprinted on invitation cards.
• Sponsors can expect the Head of Delegation to acknowledge their contribution in his speech.
• At their request, sponsors could put up a stand at the event and may make available to participants promotional material of their activities.
• The sponsors will receive 2 invitations for their representatives, after prior notification of the contacts' names to the European Union Delegation for the purpose of the normal security and entry procedures.
• Sponsors will not be allowed to active marketing of their product/services nor be authorized to have sales personnel present for promotional activities during the event.

Commitments of the sponsor:

Those who are selected as sponsors will be invited to contribute to the May 9^th event in form of services or supply of goods.

Only contributions in-kind will be accepted.

Financial contributions are prohibited by the Financial Rules of the European Institutions.

The EU Delegation would be particularly interested in the provision of

1. Wines (red, white and sparkling)
2. Beers
3. Soft drinks and water
4. Food catering inclusive of cutlery and crockery, napkins
5. Drinking glasses
6. Cocktail tables
7. Large tent
8. Sound system
9. Decorative material, including flowers.

Eligibility and Selection Criteria

• The Sponsor can be a public or private organisation or company.
• Nature  and  activities  of  the  Sponsor should  be  in  line  with  the  principles,  values and commitments of the European Union and may not entail a possible conflict with the mission and objectives of the European Union.
• The Sponsor must not be in a situation referred to in Articles 136 (1) and 141 (1) of the Regulation (EU, Euratom) 2018/1046 of the European Parliament and of the Council of 18 July 2018 on the financial rules applicable to the general budget of the Union.

Sponsors may suggest other form of sponsorship in-kind.

Sponsors must declare the value in Euro of the in-kind provided goods and/or services.

Sponsors should be aware that the EEAS registers all sponsorships above 1.000 EUR and registers and publishes all sponsorships above 5.000 EUR on the Delegations web-sites and official website of the EEAS..

Sponsors should be aware that the EEAS processes personal data in accordance with Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC. In case personal data needs to be transmitted to any sponsors, as recipient, the organisation is required to ensure the same level of data protection guaranteed by the EU data protection framework, and in particular Regulation (EU) 2018/1725.

Sponsors will not have a say on the substance of the event.

Review & Selection

1. The European Union Delegation to North Macedonia will review the applications in line with the eligibility and selection criteria and contact selected organizations/companies by 31 March 2024 in order to sign a Corporate Sponsorship Agreement. This agreement will determine specific sponsorship terms and conditions, including the provision of exposure and visibility for sponsors.
   
   Selection criteria include the sponsorship appeal in terms of goods or services provided and coherence between the sponsored Europe Day event and promotion of the sponsor.

2. The European Union Delegation to North Macedonia reserves the right not to accept proposals which, because of the nature of the sponsorship or of the sponsor's activities, are deemed incompatible with the institutional role of the European Union. The European Union Delegation to North Macedonia also reserves the right to refuse any sponsorship not deemed consistent with the purpose of the May 9^th event.