Vacancy Announcement - Administrative Assistant (Budget/Accountant) in the Administration Section at the Office of the European Union Representative

We are

The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organizations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy. 

The EU Delegation to the West Bank and Gaza Strip, Jerusalem works in close coordination with the Embassies and Consulates of the 27 EU Member States. We are a fully-fledged diplomatic mission and represent the European Union in dealings with the local government in areas that are part of the EU’s remit.

The EU Delegation to the West Bank and Gaza Strip ("the Delegation"): The basis of the EU's work is its long-standing commitment to the vision of an independent and sovereign state of Palestine living side by side with Israel in peace and security. The EU works closely with the Palestinian Authority (PA) to build viable institutions that are essential to run a democratic state. The bottom-up process of building the institutions of the future Palestinian state is complemented by political work. The EU – with the UN, the US and Russia – is a member of the so-called Quartet which mediates between the two parties in an effort to advance the two-state solution.

We offer

A fixed term contract for 2 years with possible renewal for the post of Administrative Assistant (Budget/Accountant) (Local Agent Group 2) in the Delegation’s Administration Section. The team consists of 17 people and there are occasional atypical working hours. 
Under this post, the recruited person will be attributed to functions depending on the needs of the Delegation, and on the changes of these needs. The successful candidate will serve under the supervision and responsibility of the Head of Administration Section, providing support, expertise and assistance in Budget/ Accounting. 

The following are the main tasks and duties currently required: 

Budget Management:

• Assist the Head of Administration & other staff members, on the annual budget revisions and closely monitoring the budget situation daily.

• Request and return credits throughout the year.
• Create and edit commitments in the EU accounting database; responsible for committing and de-committing the budget according to operational needs.

• Check budget availability for all payment requests and invoices.

• Advise section members of budget availability on a regular basis.

• Regular Monitoring and follow up on clearance of bank accounts. 

• Follow up of Press & Information budget and monitoring its balance versus the payment and commitment appropriations. Create budgetary and legal commitments for individual Information payments.

• Monitoring the bank accounts – to ensure maintaining a positive balance – and request transfers between the accounts (EUR and ILS) where needed.

Financial Management

Accounting management/payments

• Verify all transactions and ensure that all operational expenditures comply with EU financial regulations, internal control standards and respect the financial circuits

• Monitor and supervise the entering of invoices by the accounting assistant into the Delegation accounting data base on daily basis and verify all invoice entries including supporting documents & checklists.

• Administer negative and regularization payments in.

• Prepare requests for Head Quarters payments for amounts higher than the authorised Delegation payment ceiling.

• Preparation of the monthly closing reports. Request and follow-up on monthly Head Quarters Replenishment.

• Calculation and administration of Head of Delegation and Deputy HoD Residences rental charges. 

• Follow up and monitor balance of Representation accounts.

Assets/Inventory

• Act as financial agent in posting assets (Purchase Orders and Goods Receipts).

• Link invoices workflow with Goods Receipts for inventory registration.

• Regular Monitoring and follow up on clearance of assets. 

Others

• Act as alternate of the Account Holder when needed (authorise bank payments and validate transactions).

• Contribution to the financial reports of Headquarters.

• Advise and Assist section members in utilisation of accounting/budget related tools. 

• Supervise the accounting assistant.

• Contribute and assist in audit / ex-post control missions 

• Carry on bank surveys when required

• Other relevant administrative work/activities that may be required in the interest of the service.

The base salary will depend on relevant and verified employment experience. There is a competitive benefits package, subject to certain conditions, including personal leave days and public holidays, health insurances and a retirement savings plan. 

The expected start date will be no earlier than 1 February 2026. 

Minimum requirements / eligibility criteria (necessary for the application to be considered)

• Minimum certificate (2 years following secondary/high school) in budget management and accounting or other higher education.
• Minimum of 3 years of relevant experience.
• Specialist knowledge of Accounting/ Budget management
• Specialist knowledge of Local Legislation
• Technical knowledge: Computer literacy in key software packages (WORD, EXCEL, Outlook)
• Able to communicate clearly and briefly.
• Ability to analyses situations and to find solutions.
• Ability to focus on priorities and to deliver work on time.

• Excellent knowledge – C2 -of English and Arabic

• Right to residence and work in Jerusalem.

• Medical fitness to carry out the tasks assigned

Assets/selection criteria (basis for awarding points to select the best applicant)

• Previous experience of EC funds management and EC financial procedures in related matters

• level of skills of time management, and interpersonal skills; capacity for organizing and coordinating meetings and agendas.

• level of computer skills (Word, Excel, PowerPoint, Outlook, Zoom, Skype etc.).

• extent of archivist/archiving experience or training.

• teamwork fluency, high flexibility, and capacity to work under pressure and to respond quickly to new challenges

• High degree of responsibility.

• Work history (or network of connections or similar) in the area of relations with external stakeholders, events and public relations

• Knowledge/experience of EU policies, of international relations, of inner workings of the host country politics/media/economy; or a personal ability characteristic.

• Knowledge of French and/or Hebrew 

How to apply

Please submit your application, consisting of a cover letter and the attached application form to eeasjobs-042@eeas.europa.eu no later than 11 December 2025 at 12:00 midnight local time. Only complete applications received on time via eeasjobs-042@eeas.europa.eu will be considered. 

Application form:

The successful candidate will be subject to a [medical check, background check, etc. whatever is relevant.

The process

After the deadline for applications, the eligible applications will be admitted to the Selection by the Committee set up for this purpose. 

Depending on the number of applications received, successive phases of Selection may include shortlisting of candidates based on assessment of the information provided in the cover letter and the application form. The best candidates will be invited to the interview.

Only candidates admitted to the interview will be contacted individually. The Delegation will use the same means of publication as for this job advertisement to inform the remaining candidates once the recruitment procedure has been completed and that a candidate has (or has not) been recruited.

The Delegation will not supply additional information or discuss the selection procedure. During the selection process, please do not contact the members of the Selection Committee, but address your questions and comments to the Delegation’s Administration.

EQUAL OPPORTUNITIES: 

The European Union is committed to an equal opportunities policy for all its employees and applicants for employment. As an employer, the EU is committed to promoting gender equality and to preventing discrimination on any grounds. It actively welcomes applications from all qualified candidates from diverse backgrounds. We aim at a service which is truly representative of society, where each staff member feels respected, is able to give their best and can develop their full potential.

If pre-selected, candidates with disabilities are invited to contact the Delegation (function mailbox to which the applications shall be sent) in order to accommodate any special needs and provide assistance to ensure equality of opportunities with other candidates. 

If a candidate with a disability is selected and recruited, the EEAS is committed to appropriate measures in order to accommodate his or her special needs to the working place or working conditions in accordance with Art 4 of the Decision ADMIN(2025)13 of the Director-General for Resource Management of the European External Action Service on providing reasonable accommodation for local staff with disabilities working in Union Delegations.

DATA PROTECTION NOTICE:

https://www.eeas.europa.eu/eeas/eeas-privacy-statement-data-protection-notice-purpose-processing-personal-data-related-recruitment_en