The EU Delegation to Rwanda will host the annual reception to mark the celebration of the Europe Day on 9 May 2024. That day the Ambassador of the EU invites the government officials, businesspeople, artists, CSO partners, other diplomats and all those who matter in EU-Rwanda relations. We would like to partner with sponsors that help us celebrate the EU-Rwanda partnership in style and invite in-kind corporate sponsoring to support the success of the event (catering, beverages) or entertainment during the event (lottery, live music, singers).

Europe Day is an annual worldwide celebration of peace and unity in Europe. In Rwanda it brings together about 400 – 500 VIPs from government, business, civil society and diplomatic community.  It offers an excellent opportunity for companies/organisations to promote their image, brands and/or activities through corporate sponsorship-collaboration with the EU Delegation to Rwanda.

Companies and organisations interested to offer in-kind sponsorship (goods and/or services) for Europe Day celebration in Kigali should submit their expressions of interest/proposals by 04 April 2024 by email to DELEGATION-RWANDA-TENDERS@eeas.europa.eu.

The EU Delegation will review the applications in line with the eligibility and selection criteria listed below, and contact selected companies/organisations by 19 April 2024 in order to sign a Corporate Sponsorship Agreement. This agreement will determine specific sponsorship terms and conditions, including the provision of exposure and visibility for sponsors.

Eligibility and Selection Criteria 

• The Sponsor can be a public or private organisation or company.
• Nature  and  activities  of  the  Sponsor should  be  in  line  with  the  principles,  values and commitments of the European Union and may not entail a possible conflict with the mission and objectives of the European Union.

As we are a transparent public administration sponsors need to know:

• Sponsors must declare to us the Euro value of their in-kind goods and/or services offered.
• The EU’s European External Action Service (EEAS) registers all sponsorships above EUR 1,000 as well as registers and publishes all sponsorships above EUR 5,000 on the relevant EU Delegation’s websites and on the official website of the EEAS.
• The EEAS processes personal data in accordance with Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC. In case personal data needs to be transmitted to any sponsors, as recipient, the organisation is required to ensure the same level of data protection guaranteed by the EU data protection framework, and in particular Regulation (EU) 2018/1725.
• Sponsors will not have a say on the substance of the event, but of course can propose ideas for entertainment for example, and will be featured in ways to be agreed.