The European Union Delegation to Rwanda is pleased to invite expressions of interest from companies and organisations wishing to support the celebration of Europe Day 2026.
The Delegation will host its annual Europe Day reception early May 2026 in Kigali. To ensure a high-quality event, we welcome in-kind corporate sponsorship, particularly for event logistics—such as catering and beverages—as well as entertainment, including live music and performances.
Europe Day is a global celebration of peace and unity in Europe and partnerships around the world. In Rwanda, the reception brings together a distinguished audience of VIPs from government institutions, the private sector, civil society, and the diplomatic community. The event offers an excellent platform for companies and organisations to enhance their visibility and promote their brand, products, or services through collaboration with the European Union Delegation to Rwanda.
Companies and organisations interested in providing in-kind sponsorship (goods and/or services) for the Europe Day celebration in Kigali are invited to submit an expression of interest. Submissions should include a description of the proposed
contribution as well as a company profile, and must be sent by Friday 17 April 2026 to the following email address: DELEGATION-RWANDA-TENDERS@eeas.europa.eu
The EU Delegation will review all proposals in accordance with the eligibility and selection criteria outlined below. Selected companies and organisations will be contacted by Monday 27 April 2026 at the latest in order to conclude a Corporate Sponsorship Agreement. This agreement will define the specific terms and conditions of the sponsorship, including the visibility and promotional opportunities granted to sponsors.
Eligibility and Selection Criteria
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The Sponsor can be a public or private organisation or company.
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Nature and activities of the Sponsor should be in line with the principles, values and commitments of the European Union and may not entail a possible conflict with the mission and objectives of the European Union.
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The Sponsor must not be in a situation referred to in Articles 136 (1) and 141 (1) of the Regulation (EU, Euratom) 2018/1046 of the European Parliament and of the Council of 18 July 2018 on the financial rules applicable to the general budget of the Union.
Sponsors are informed that:
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Sponsors must declare the Euro value of their in-kind goods and/or services offered.
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The European External Action Service (EEAS) registers all sponsorships above EUR 1,000 as well as registers and publishes all sponsorships above EUR 5,000 on the relevant EU Delegation’s websites and on the official website of the EEAS.
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The EEAS processes personal data in accordance with Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC. In case personal data needs to be transmitted to any sponsors, as recipient, the organisation is required to ensure the same level of data protection guaranteed by the EU data protection framework, and in particular Regulation (EU) 2018/1725.
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Sponsors will not have a say on the substance of the event.
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