The European Union Delegation to the Türkiye, Ankara is looking for:

‘Accounts Clerk’ in the Administration Section.

We are

The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organizations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.

The EU Delegation to the Türkiye, Ankara works in close coordination with the Embassies and Consulates of the 27 EU Member States. We are a fully-fledged diplomatic mission and represent the European Union in dealings with the U.S. government in areas that are part of the EU’s remit.

We offer

The post of ‘Accounts Clerk’ (Local Agent Group III) in the Delegation’s Administration Section. The team consists of 27 people and there are occasional atypical working hours.

Under this post, the recruited person will be attributed functions depending on the needs of the Delegation, and on the changes of these needs. The successful candidate will serve under the supervision and responsibility of the Head of Administration Section to perform the tasks of Assistant Accountant in the Delegation.

Following main tasks and duties are currently required: 

+ Function type:  IMPLEMENTATION of ACCOUNTING

 Function name:  BUDGET and FINANCE

• Management of mission budget and execution of mission payments
• Ex-ante control and execution of payments (invoices and internal payments, missions, representation expenses etc. after verifying their supporting documents) using ABAC
• Encoding goods receipt for related invoices which will create link between the ABAC Workflow and ABAC Assets
• Assisting in the follow up of the bank balances Verifying payments and their legal commitments through related contracts, purchase orders, order forms etc. for compliance with public procurement procedures/rules under the EU Financial Regulation
• Execution and follow up of office rent payments and related monthly basis invoices for utilities, assisting in the calculation of inflation adjustment of office rents
• Execution of expat staff hospitalisation/direct billing, authorisation of expenditures
• Execution of direct payments and reimbursements
• Coordination with Headquarters concerning the execution of regionalised payments such as expats' rents, real estate agency fee and guarding cost advances and reimbursements
• Paying utmost attention to the practices of "separation of duties" and "preservation of the audit trail" in implementing the administrative budget for the purposes of effective internal control standards.
• Preparing payment files (ex-ante control and execution of direct payments and reimbursement)
• Responsible for the execution of local bank payments and regular bank reconciliations
• Regularisation of payments

+  Function type:  FINANCIAL and BUDGETARY MANAGEMENT

 Function name:  BUDGET/OPERATIONAL AND ADMINISTRATIVE SUPPORT

• Assisting in the preparation and follow up of annual and interim administrative budget
• Informing section members of the budget availability on a regular basis
• Creation of amendment requests and committing the budget accordingly
• De-commitment when necessary
• Assisting in the SGK entry and exit of local staff together with HR
• Assisting in the calculation and payment of Social Security obligations

+  Function type:  IMPLEMENTATION of ACCOUNTING

 Function name:  OTHERS

• Providing assistance in preparation of Admin/Financial Notes
• Filing and archiving both soft and hard copies of Accounting files
• Providing assistance to the AOSD in the execution of ABAC payments
• Assisting in local staff salary payments

Any other tasks requested by the Head of Section in view of the effective functioning of the Section.

The base salary will depend on relevant and verified employment experience, typically starting from EUR 1,306.00. There is a competitive benefits package, subject to certain conditions, including personal leave days and public holidays, health insurances and a retirement savings plan.

The expected start date will be 16 February 2024.

Minimum requirements / eligibility criteria (necessary for the application to be considered)

• University or post-secondary degree in Finance, Accounting or related subjects
  or
• Secondary education followed by 3 years of relevant experience ;
• Three years relevant experience in accounting and/or audit and/or Finance;
• Comprehensive knowledge of accountancy techniques
• High level of computer literacy (Word, Excel, PowerPoint, Outlook, Internet)
• Excellent command of Turkish, both written and spoken
• Good command of English is required
• Right to residence and work in Türkiye
• medical fitness to carry out the tasks assigned
• completion of military service for male applicants
• good standing as citizen/resident

Assets / selection criteria (basis for awarding points to select the best applicant).

• Qualified/ Chartered Accountant will be an asset

• Proven knowledge of Accrual Based Accounting

• Previous experience in a diplomatic or international mission would be an asset.

• EU financial regulations, procurement rules, staff regulations,

• Knowledge of labour law and related SGK regulations

• Knowledge of EU – Turkish relations

Working knowledge of another EU official language would be an asset

How to apply

Please submit your application, consisting of a cover letter and a Europass format CV via

DELEGATION-TURKIYE-LOCAL-STAFF-APPLICATIONS@eeas.europa.eu

(Reference: Post No LA3 314377)

no later than

08/12/2023

Only complete applications received on time via e-mail to (DELEGATION-TURKIYE-LOCAL-STAFF-APPLICATIONS@eeas.europa.eu) will be considered.

The successful candidate will be subject to a [medical check, background check, etc whatever is relevant].

The process

After the deadline for applications, the eligible applications will be admitted to the Selection by the Committee set up for this purpose.

Depending on the number of applications received, successive phases of Selection may include shortlisting of candidates based assessment of the information provided in the cover letter, CV; practical testing and interviews. At least 5 best candidates will be invited to the final interview

Only candidates admitted to each successive selection phase will be contacted individually. The Delegation will use the same means of publication as for this job advertisement to inform the remaining candidates once the recruitment procedure has been completed and that a candidate has (or has not) been recruited.

The Delegation will not supply additional information or discuss the selection procedure. During the selection process, please do not contact the members of the Selection Committee, but address your questions and comments to the Delegation’s Administration.