We are

The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organizations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy. 

The EU Delegation to Türkiye in Ankara works in close coordination with the Embassies and Consulates of the 27 EU Member States. We are a fully-fledged diplomatic mission and represent the European Union in dealings with Türkiye in areas that are part of the EU’s remit.

We offer

We offer 2 temporary posts of ` Office Support Agent - Archivist` each to be hired for a duration of one year to support the Delegation with additional work of archive organization related to the project to renovate the offices. The opening of these posts is entirely dependent on project objectives. Upon recruitment, the successful candidate will occupy a specific job function (Office Support Agent - Archivist) – this job function may be changed in accordance with the needs of the Delegation for the renovation project. 

Working conditions: Full time, 37.5 hours/week (basic salary EUR 1,235). The employment contract will be fixed-term with a duration of one year. The start date will be in September 2025. 

The successful candidate will serve under the supervision and responsibility of the respective Heads of Section, providing support, expertise and assistance in administrative tasks with a particular focus on filing and archiving. The successful candidate will perform below duties;

• Filing and archiving 

• Provide support to colleagues on General Archive and retention time of the contracts.

• General administrative support upon instructions 

• Encoding metadata of archive files

• Organisation and relocation of offices/archive files/boxes

• The organisation and the administrative procedures related to the files to be transferred to the Headquarters

• Classification of archive files based on metadata

• Within the framework of the Staff Regulation, to carry out tasks linked to the job description as instructed by his/her superior(s)

Minimum requirements / eligibility criteria (necessary for the application to be considered)

• High school diploma, preferably with a diploma in secretariat/administration/archiving. 

• Minimum 3 years of working experience

• Right to residence and work in Türkiye

• Good standing as citizen/resident

• Medical fitness to carry out the tasks assigned

• Completion of military service or 1 year military deferment (until the end of 1 year employment contract)

• Secretarial skills. 

• Knowledge of Word, Excel

• Good command of Turkish 

• Good command of English 

Skills

Interpersonal skills

• Good inter-personal skills.

• Ability to listen, consult and share information and ideas
• Paying attention to detail
• Resilience for relocating heavy files from one to other room
• Ability to identify and analyse information.

• Excellent organisational skills.

Management / Organisational skills 

Personal qualities

• Ability to work under time pressure.

• Commitment to assure speed, quality and accuracy in performing the duties.

How to apply

Please submit your application, consisting of a cover letter and a Europass format CV via 

DELEGATION-TURKIYE-TEMP-LOCAL-STAFF-APPLICATIONS@eeas.europa.eu

 (Reference: Archivist)

no later than 18:00 hrs on 27/07/2025 .

Only complete applications received on time via DELEGATION-TURKIYE-TEMP-LOCAL-STAFF-APPLICATIONS@eeas.europa.eu will be considered. 

The process

After the deadline for applications, the eligible applications will be admitted to the Selection by the Committee set up for this purpose. 

Depending on the number of applications received, successive phases of Selection may include shortlisting of candidates based assessment of the information provided in the cover letter, CV; practical testing and interviews. At least 5 best candidates will be invited to the final interview.

Only candidates admitted to each successive selection phase will be contacted individually. The Delegation will use the same means of publication as for this job advertisement to inform the remaining candidates once the recruitment procedure has been completed and that a candidate has (or has not) been recruited.

The Delegation will not supply additional information or discuss the selection procedure. During the selection process, please do not contact the members of the Selection Committee, but address your questions and comments to the Delegation’s Administration.

EQUAL OPPORTUNITIES: 

The European Union is committed to an equal opportunities policy for all its employees and applicants for employment. As an employer, the EU is committed to promoting gender equality and to preventing discrimination on any grounds. It actively welcomes applications from all qualified candidates from diverse backgrounds. We aim at a service which is truly representative of society, where each staff member feels respected, is able to give their best and can develop their full potential.