Vacancy : Secretary - Head of Delegation Section

The European Union Delegation to Thailand is looking for: Secretary in the Head of Delegation Section

We are

The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organisations.  Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.

The EU Delegation to Thailand works in close coordination with the Embassies and Consulates of the 27 EU Member States.  We are a fully-fledged diplomatic mission and represent the European Union in dealings with the Thai government in areas that are part of the EU’s remit.

We offer

The post of Secretary (Local Agent Group 3) in the Head of Delegation Section. The team consists of six people and there are occasional atypical working hours.

Under this post, the recruited person will be attributed functions depending on the needs of the Delegation, and on the changes of these needs. The successful candidate will serve under the supervision and responsibility of the Head and Deputy Head of Delegation, providing support, expertise and assistance to the Section.

Functions and duties:

• Provide secretarial, organizational and administrative support to the Office of the Head and Deputy Head of Delegation;
• Keep and facilitate contacts with Thai institutions, Embassies, international organisations and other local interlocutors.  Create and maintain contact lists;
• Handle organizational, logistical, protocol and social aspects of high-level external and internal events, visits, missions, meetings and receptions;
• Handle correspondence in both English and Thai, translating when necessary;
• Draft letters and other official correspondence in English and Thai;
• Back-up the Head of Delegation’s Personal Assistant during their absence;
• Occasional translations from Thai to English or English to Thai;
• Perform other duties as requested.  

The base salary will depend on relevant and verified employment experience, typically starting from a minimum of 66,903 Baht per month. There is a competitive benefits package, subject to certain conditions, including a 13^th month salary, provident fund, transportation allowance, child allowance, 20 days of annual leave, and public holidays, as well as health insurance (The salary is subject to local taxes).

Minimum requirements / eligibility criteria (necessary for the application to be considered)

• Secondary High school, university degree an asset;
• At least 5 years of senior secretarial/office experience;
• Previous experience working in foreign missions or international organisations;
• Excellent oral and written communications skills in Thai and English;
• Computer literacy in key software packages (Word, Excel, Outlook);
• Ability to work with databases;
• Ability to use social media;
• Ability to work both independently and as a team member in a multicultural environment;
• Proactive, problem-solving attitude;
• Ability to work under pressure;
• Availability to occasionally work out of core office hours (e.g. in case of visits, receptions);
• Good understanding of diplomatic protocol and norms;
• Capable of handling sensitive issues in a responsible and discrete manner, enduring confidentiality. 

Assets / selection criteria (basis for awarding points to select the best applicant)

• Experience with translation/interpretation;
• General knowledge of the European Union, the European Commission, its rules and functioning.

How to apply

Please submit your application consisting of a cover letter and a CV (using the "europass" template (https://europass.cedefop.europa.eu/) in pdf format) via the eeasjobs-012@eeas.europa.eu  (Reference: HOD-SYSPER-157484) no later than 18:00 07/01/2024.  Only complete applications received on time via eeasjobs-012@eeas.europa.eu  will be considered.

The successful candidate will be subject to a medical check, background check etc.