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Programme Officer, Service for Foreign Policy Instruments (FPI)

25.07.2022 Expired

The European Union Delegation to the United States of America, Washington, D.C., is looking for:

Programme Officer, Service for Foreign Policy Instruments (FPI) housed in the Press and Public Diplomacy (PPD) Section.

We are

The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organisations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.

Within the European Commission, the "Service for Foreign Policy Instruments" (FPI) with its headquarters in Brussels, has set up 5 Regional Teams (RTs) which cover its cooperation initiatives under the "Neighbourhood, Development and International Cooperation Instrument" (NDICI) . FPI has a cell of four staff in the Delegation of the European Union to the United States in Washington DC, which falls under the RT for the Americas.

This Local Agent will be based in this FPI cell in Washington, D.C., under the direct responsibility of the Head of the RT Americas, and of the Head of the Press and Public Diplomacy section, and will be responsible for the FPI work in the United States together with the rest of the local FPI team. In coordination with headquarters and the RT Americas, the project officer will contribute to the full Project Cycle Management, and in particular to the strategic planning and implementation of the actions of the "Neighbourhood, Development and International Cooperation Instrument" (NDICI) in support of the EU's foreign policy objectives [1].

The EU Delegation to the United States of America in Washington DC works in close coordination with the Embassies and Consulates of the 27 EU Member States. We are a full-fledged diplomatic mission and represent the European Union in dealings with the U.S. government in areas that are part of the EU’s remit. The colleague in this position will work in close cooperation with the colleagues in the RT Americas, the EU Delegation to the USA, the European Commission line Directorates General (DGs), the European External Action Service, and the EU Member States representations.

We offer

We offer the post of a Programme Officer (Local Agent Group I) in the Delegation's FPI Team. The FPI team currently consists of 4 people (another Programme Officer, a Financial Officer, and an Assistant) and is placed within the Press and Public Diplomacy Section (18 people). There are occasional atypical working hours and work related travels.

The Programme Officer will provide operational programme, process and project management, both for grant and service contracts, primarily in the field of public diplomacy and outreach. In line with the development of the portfolio managed by the Delegation's FPI team, the responsibilities and tasks of the position can be adjusted according to the interests of the European Union. He/She will work in close cooperation with the other members of the EU Delegation's FPI Team, the Delegation colleagues, the colleagues of the FPI service in RT Americas and in Headquarters (Brussels). [2]

The successful candidate will be assigned the following tasks and duties:

Prepare PI programmes in coordination with FPI RT Americas

  • Prepare timely, solid and accountable programmes under the NDICI, by identifying the issues to be addressed and designing the proposed actions, fulfilling the criteria of political desirability, legal eligibility and practical and procedural feasibility;
  • Ensure rapid screening of proposals for political desirability, legal eligibility, and practical feasibility, and help improve proposals from these perspectives;
  • Consult and co-ordinate in the field, together with the FPI RT, with all relevant EU or outside actors, not least EEAS and Commission services, EU Member States' local representations, Geographic Working Groups and third parties or other relevant international organizations;
  • Prepare and draft non-papers and concept notes for the assessment by the Quality Support Group and preparation of the fiches for the Annual Action Plans;
  • Follow formal adoption of programmes and ensure contracting in coordination with the Regional Team;
  • During the implementation period of programmes, in coordination with the Regional Team, prepare any relevant amendments or extensions and periodically review the need for additional measures.

Contract and follow-up of PI projects managed from the United States

  • For all new projects, provide timely and accountable negotiation of technical and financial aspects of projects, and act as operational initiator in view of preparing the signature of contracts or award of grants in close co-ordination with the implementing partner; including drafting of Terms of Reference and tender dossiers, drafting of guidelines for applicants etc.;
  • For all ongoing contracts, work with the Financial Initiator to monitor closely, and react to implementation reports, treat or suspend payment requests, invoices, and requests for contract amendments without delay;
  • Report and contribute as appropriate to geographic or thematic reports and documents, including all programme reports, monthly notes, overview tables, different briefings, formal or informal inter-service consultations, requests from the public or other institutions, etc.;
  • During and after the period of implementation, work with the financial initiator in the evaluation and audit of projects, disseminating results as appropriate;
  • Follow-up of the financial circuit and provide necessary operational initiation/verification visas according to the current regulations and financial circuits approved by FPI.- Identification and co-ordination of possible NDICI projects in coordination with the RT Americas
  • Follow closely the policy developments and windows of opportunity in order to identify proactively the scope for new or additional interventions;
  • Contribute to the shaping of the overall EU policy in a given geographic and thematic scope, through participation to meetings, contribution to related briefings and other documents;
  • In collaboration with Delegation staff holding relevant policy briefs, coordinate relations with international, regional and local partners and civil society organisations on the thematic fields of responsibility.

Representation and external coordination

  • Consult and support negotiations with all partners in the preparation and implementation of projects, including EEAS and Commission services, Member States’ services and representatives of third countries.

Communication related to PI programmes

  • Produce and disseminate best practices. Participate in exchanges of experiences;
  • Represent FPI in meetings with regard to preparation and implementation of projects;
  • Provide information for audit by Commission services or the European Court of Auditors.

We offer a competitive position in an attractive work environment; the opportunity to be involved in key aspects of the functioning of the Delegation; a multinational environment working in close synergy with rest of the Delegation staff. The salary range is dependent on relevant and verified employment experience, typical ranges escalate from $110K (5 years' experience), $121K (10 years' experience), $126K (15 years' experience) etc. and with excellent vacation, health and social insurances and retirement fund benefits.

We look for

  • University Degree in politics, international relations, public diplomacy, European Union, law, social sciences or similar;
  • Minimum of 5 years' relevant experience in the field of external cooperation programme management (Operations);
  • Proven project management, monitoring and evaluation skills;
  • Proven capacity to focus on priorities, to multi-task and to organise work to deliver on time in a structured manner, often within tight deadlines;
  • Proven ability to work in a team with good inter-personal skills;
  • Proven knowledge of European Union external relations programs and program management procedures, including procurement and grants an advantage;
  • Proven knowledge of EU's relations with the USA an advantage;
  • Proven knowledge in the field of public diplomacy, cultural exchanges and/or people-to-people contacts would constitute an advantage;
  • Computer literate (and knowledge of commonly used programs such as Microsoft office suite);
  • Ability to communicate clearly and to work in a multicultural environment;
  • Excellent proficiency of English (written and spoken); a command of at least one other European language is considered an advantage.

How to apply

It is important to note that applicants must have an existing US work authorization that does not require EU sponsorship.

After the deadline for applications, the applications will be reviewed by a Selection Committee set up for this purpose. The Selection Committee will prepare a short-list of candidates who are considered to be the most suitable for the post on the basis of a preliminary assessment of the information provided in their cover letter and resume. The short-listed candidates will be invited to an assessment phase which will include an interview and practical test During this phase, the Selection Committee will assess the suitability of the candidates for the post. Those candidates who have not been short-listed will not be contacted individually; however, the Delegation will use the same means of publication as for this Vacancy Notice to inform the remaining candidates once the recruitment procedure has been completed and that a candidate has (or has not) been recruited. The Delegation will not supply additional information or discuss the selection procedure.

Please submit your application including a cover letter and resume via the website (Reference 10/22) no later than 14 August 2022 (ET). Only applications received via will be considered. The resume must include the names and contact details of at least 2 referrers who could attest to your professional and personal attributes in the event you are shortlisted for the post. References will only be checked for those who are shortlisted. The successful candidate will be subject to a background check.

[1] (

[2] For more information on the Service for Foreign Policy Instruments,; For more information on the European Union Delegation to the United States of America:

Job Type: Full-time

Pay: $110,000.00 - $126,000.00 per year


  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Paid time off
  • Parental leave
  • Vision insurance

Schedule: Monday to Friday

COVID-19 considerations: Personal protective equipment provided or required; Social distancing guidelines in place; Hybrid of in-person & virtual meetings; Sanitizing, disinfecting, or cleaning procedures in place

Application Question(s):

  • University degree in politics, international relations, public diplomacy, European Union, law, social sciences or similar.
  • Do you have an existing US work authorization (e.g. US Citizen, Permanent Resident, EAD) that does not now or will not require EU Delegation sponsorship in the future?
  • Please describe in 1-2 sentences: How is your previous experience relevant to this role? Why are you a good fit for this job?

Education: Bachelor's (Required)

Experience: External cooperation programme management (Operations): 5 years (Required)

Work Location: One location

Washington, D.C.
Local Agent
How to apply?