Data protection
Privacy statements - Data Protection Notices
Section Map
Privacy Statement of the EEAS website
How we handle your data
Please see here how the EEAS processes personal data of visitors of the website and individuals appearing in the content of the site eeas.europa.eu
Privacy policy
How the EEAS collects, processes and stores personal data
Data Protection is a tool to ensure protecting information that identifies you and any other natural person. It is one of the fundamental rights in the EU laid down also in the Charter of Fundamental Rights (Articles 7 and 8). This right is guaranteed to any individual including third parties, whose data the EEAS and the Union Delegations may process for an explicit purpose. All personal data are handled in accordance with the pertinent EU legislative framework (Regulation (EU) 2018/1725) with regard to the processing of personal data.
When collecting, processing and storing personal data, the EEAS and the Union Delegations have the obligation to keep records and document processes in order to demonstrate data protection compliance. It is also our responsibility to inform individuals, whose data we process, if personal data is kept and to communicate the rights in relation to this process. In order to comply with this legal obligation we use Privacy Statements. These are data protection notices which provide information how we collect, handle and retain personal data.
Each statement contains information on the following:
- why the personal information is being processed and on what legal basis
- what type of data is collected
- who controls and processes the data
- how long the data is kept
- who the recipients of the data are, to whom it may be disclosed
- how we ensure security of the data
- how the individuals can exercise their rights in this matter
- how to contact the Data Protection Officer and the European Data Protection Supervisor in case of recourse
In relation to the different purposes and types of data that we collect, process and keep, the EEAS Privacy Statements will provide the necessary information, for instance on events and meetings, contact lists and also on how data is processed by the EEAS website.
Privacy statements
Events & Meetings
EEAS Privacy Statement for EVENTS & MEETINGS via VTC tools
EEAS Privacy Statement - Data Protection Notice - Events & Meetings (FR) (ES) (PT) (JP)
Events/Meetings - Consent form for processing personal data (JP)
EEAS Privacy Statement - EUROPE DAY 2024 (FR) (ES)
EEAS Privacy Statement - EUROPE DAY QUIZ 2024
EEAS Privacy Statement – Data Protection Notice - Study in Europe Fair 2020
EEAS Privacy Statement - European higher education fair 2022 Japan -Participating Institutions
EEAS Privacy Statement - EU Film Festival India 2022
EEAS Privacy Statement - European higher education fair 2023 Japan - Registration (Students) (JP)
EEAS Privacy Statement - European Diplomatic Programme 2022-2023
EEAS Privacy Statement – BlueInvest Africa 2022
EEAS Privacy Statement - EU-US Emerging Leaders Visitors' Programme
EEAS Privacy Statement - Schuman Security and Defence Partnership Forum
EEAS Privacy Statement - Surveys in relation to Schuman Security and Defence Partnerships Forum
EEAS Privacy Statement - 2024 EU Higher Education Fair JAPAN
EEAS Privacy Statement - Meetings and Events related to FIMI-ISAC
EEAS Privacy Statement - Disclaimer for participants of Webex videoconferences and meetings
EEAS Privacy Statement - EUROPEAN UNION – JORDAN BUSINESS FORUM’24
Privacy statements
Communication, campaigns, newsletters, social media
EEAS Privacy Statement - #OurVoiceOurFuture digital campaign
EEAS Privacy Statement - We Need to Talk About Yemen campaign
EEAS Privacy Statement - Contact lists and specific newsletters managed by the EEAS/EU Delegations
EEAS Privacy Statement VaccToNormal digital campaign
EEAS Privacy Statement - Faces of Ukraine / Voices of Ukraine campaign
EEAS Privacy Statement - Thematic campaigns and communication activities - EU Delegation to Syria
EEAS Privacy Statement - CODI "CELEBRATING RENEWAL" exhibition
EEAS Privacy Statement - Exhibitions organised by the EEAS HQ/EU Delegations
Privacy statements
Trainings
EEAS Privacy Statement – Training including the use of video conference tools
EEAS Privacy Statement - ESDC Training Course Registration via ENLIST Platform
EEAS Privacy Statement - Questionnaire on Common Security and Defence Policy (CSDP) Training
EEAS Privacy Statement - EU Ambassadors' Conference
EEAS privacy statement - security e-learning trainings 'BASE' and 'SAFE'
Privacy statements
Selection & Recruitment
EEAS Privacy Statement - Data Protection Notice - Recruitment Officials and Temporary Agents
EEAS Privacy Statement - Data Protection Notice - Recruitment Contract Agents Headquarters
EEAS Privacy Statement - Data Protection Notice - Recruitment Contract Agents EU Delegations
EEAS Privacy Statement - Recruitment Seconded National Experts
EEAS Privacy Statement - Data Protection Notice - Recruitment Local Agents EU Delegations
Privacy statements
Security & Health
EEAS Privacy Statement – CPCC Corona Task Force data processing of CS
EEAS Privacy Statement – COVID-19 pandemic data processing
EEAS Privacy Statement – Medical Service data processing by means of Kitry EHS
EEAS Privacy Statement – Security Investigations
EEAS Privacy Statement - Video surveillance
EEAS Privacy Statement – Personal Security Clearance PSC e-Clearance CLIMB
EEAS Privacy Statement - EEAS Headquarters visitors' management via eVISITOR
EEAS Privacy Statement - EU Delegations Visitors' Standard Registration
EEAS Privacy Statement - EU Delegations Visitors' Management via eVISITOR
EEAS Privacy Statement - Security Portal
Privacy statements
EEAS POLICY RELATED INITIATIVES, INCLUDING JOINT PROJECTS WITH OTHER EU INSTITUTIONS OR PUBLIC ORGANISATIONS
EEAS Privacy Statement for the Enterprise Resource Planning (ERP) Platform
FPI Privacy Statement for the Enterprise Resource Planning (ERP) Platform
EEAS Privacy Statement - Restrictive Measures - Sanctions
EEAS Privacy Statement - COARM online system and embedded licencing officers’ database
EEAS EC Joint Privacy Statement - Stakeholder Mechanism on Space Traffic Management (STM)
EEAS Privacy Statement - EU Knowledge4Peace (EUK4PEACE) Portal
EEAS Privacy Statement - Foreign Information Manipulation and Interference (FIMI) threats
Privacy statements
Access to documents & public information
Privacy statements
Procurement and Finance
EEAS Privacy Statement – Ex-post control activity via E-EPC
EEAS Privacy Statement – Audit Division Activities of the EEAS
EEAS Privacy Statement - Data Protection Notice - Public Procurements
EEAS Privacy Statement - Procurements - Language versions EN ES FR IT PT
EEAS Privacy Statement - Procurement Platform Working Group via PWGP
EEAS Privacy Statement - EEAS Building Contracts (EN), (FR)
EEAS Privacy Statement - Purchase requisitions and payments in the Purchase-to-Pay (P2P) system
Privacy statements
Administrative & Operational procedures
EEAS Privacy Statement – Professional use of basic staff data
EEAS Privacy Statement - Activity of the Data Protection Officer
EEAS Privacy Statement – Entitlements and Allowances using e-Rights
EEAS Privacy Statement – Data Protection Notice - Business Continuity Plan (BCP)
EEAS Privacy Statement - Repatriation on medical grounds
EEAS Privacy Statement on Accreditation of Diplomats to the EU
EEAS Privacy Statement - Accreditation EU diplomats to Third Countries
EEAS Privacy Statement - Consular Online via Exonaut
EEAS Privacy Statement - Corporate Sponsoring
EEAS Privacy Statement - CPCR Lessons_Conflict Prevention Crisis Response Database
EEAS Privacy Statement - Real Estate Management via IMMOGEST
EEAS Privacy Statement - EU Situation Room - providing crisis-related information via GCT
EEAS Privacy Statement - Qualification and associate membership at Institute of Internal Auditors
EEAS Privacy Statement - Job Market Platform for spouses and partners - EUDEL Washington