The team Secretary is a locally recruited person with duty station in Brussels. He/she acts as secretary to the EUSR and the EUSR's team. The team in Brussels will consist of the EUSR for the SAHEL, 5 Political Advisors, a Finance Officer, Communications Officer and team Secretary.

ROLES, RESPONSIBILITIES AND TASKS:

The roles, responsibilities and tasks of the Secretary in the team include the following:

• acting as a focal point in the EUSR office in Brussels for incoming calls and correspondence
• assisting in correspondence and contacts relating to appointments
• organisation of meetings including, booking of rooms, provision of refreshments etc.
• maintenance of the planning calendar of the EUSR and her team
• mission preparations including the reservation of tickets and hotels, obtaining visas for the EUSR and her team and any associated matters
• establish and maintenance of an updated list of contacts of the EUSR team
• filing and storing of documents, including setting up a systematic archive (IT and hard copy) for reports and correspondence
• communication with the Council Secretariat and other relevant actors on office related administrative and personnel issues such as registration of staff, office equipment, furniture, telephones, computers and IT connections
• assist and support the EUSR team members in fulfilling administrative tasks
• assist the Financial Officer (i.e. with travel claims and costings for missions)
• set-up and organisation of multiple meetings including webinars
• any other tasks to fulfil the mandate of the EUSR as requested by the EUSR
• welcome and accompaniment of visitors, provision of refreshments, etc.

MINIMUM REQUIREMENTS:

• Secondary education diploma, preferable a degree in administration
• To have a minimum of 5 years of relevant professional experience. Preferable in EU institutions
• Excellent skills in MS Office (Excel, Word, Power Point)
• Excellent skills in English and French
• Establish and maintain effective work relations in a multicultural environment
• Excellent interpersonal and communication skills
• Special interesting and knowledge of African issues would be an asset

Organisation: EUSR for the Sahel

Job Location: Brussels, Belgium

Availability: As from 1 September, 2022

Contract Regime: Local Contract under BE law

Job Titles/Vacancy Reference: Team Secretary

The closing date for applications is 30 June, 2022.

Completed application form, CV and examples of experience should be sent to: EUSR.SAHEL@eeas.europa.eu

Application form