Vacancy Announcement - Twinning project MN 22 IPA JH 01 24

The EU funded Twinning Project “COMPLEMENTARY ASSISTANCE SBS / Integrated Border Management (IBM)” is implemented by the Consortium formed by:

• Ministry of Internal Affairs of the Slovak Republic as the Lead Member State,
• Regional Development Agency Senec – Pezinok, Slovak Republic as implementing Agency,
• Ministry of Internal Affairs of the Republic of Slovenija as the Junior Member State.

The Beneficiary administrations is Ministry of Internal Affairs and the Border Police as Beneficiary Country (BC) as the final recipient of activities.

The overall objective of the Project is to assist the Montenegrin Border Police in improving their capacities and preparing for Schengen Evaluation as complementary assistance to the implementation of the Sector Budget Support on Integrated Border Management.

Twinning Sector: Justice and Home Affairs (JHA).

The duration of the Project is 36 months, starting from 07 October 2024.

Tasks and duties of Administrative RTA Assistant

• Assisting RTA in administrative and organisational issues concerning implementation of the project work plan.
• Assisting RTA in organization of experts’ missions, meetings, trainings, seminars, workshops, Steering Committee meetings, and other project events.
• Overall management of the office administration and general correspondence, including filing, organizing trainings, expert missions, local travels, general desk office work, etc.
• Drafting of written materials in relation to organization of the project in Montenegro, keeping and archiving project documentation, editing the monthly, quarterly and final project reports and any other relevant documents.
• Assisting in handling of budget accounting and financial information.
• Coordination of missions of experts, arrangement of travel and booking accommodation of project leader, junior project leaders, component leaders and short-term experts; assisting in organisation of study visits in close cooperation with the Back-up office of Regional Development Agency Senec – Pezinok, Slovakia.
• Taking minutes of Project meetings, Steering Committees, workshops, etc.
• Providing support in communication relating to implementation of the project activities and maintaining contact with the project beneficiaries, other partners and Project experts.
• Development and maintaining professional working contacts and relations with Beneficiary Project Leader, RTA Counterpart, and other Montenegrin officials and experts involved in the project.
• Prospective translations and interpretations in case of replacing or supporting Language RTA Assistant.
• Perform other project related assignments, tasks upon request by RTA.

Tasks and duties of Language RTA Assistant

• Acting as a Language Assistant to the RTA in close cooperation and work execution with Administrative RTA Assistant, in daily management of the project related activities.
• Interpretation and translation from Montenegrin language to English and from English to Montenegrin language for the RTA, short-term experts and other persons involved in the Project.
• Providing translation of legislative acts, administrative documents, guidelines, reports, background papers (mainly oriented on the area of Justice and Home Affairs and the EU and Schengen issues with focus on the Schengen standards requirements and best practices).
• Providing interpretation during meetings with project collaborators, representatives of state and public institutions, partners and other stakeholders, as well as interpretation at the trainings, seminars, workshops, (video) conferences and other Project events.
• Assisting the RTA in the implementation of the work plan of the twinning project, organising meetings, seminars and workshops, attending meetings, training workshops and other project related events and producing minutes of meetings.
• Promoting and maintain professional working relations with Montenegrin Project Leader, RTA counterpart, and other Montenegrin officials and experts involved in the project implementation.

Requirements for both positions

• University degree background and/or suitable working experience of at least 5 years,
• Knowledge of the Schengen issue, terminology, requirements, standards, best practices,
• Excellent command of spoken and written English and Montenegrin language,
• Excellent organisational, communication and inter-personal skills,
• Excellent computer skills including MS Office application (Word, Excel, Power Point and Outlook); good command of social media, conferencing platforms, cloud storage, etc.
• Flexibility, strong adaptation skills and capability to work in multi-cultural, international teams in a potentially stressful environment under tight deadlines; ability to ensure effective and efficient provision of services, loyalty and full confidentiality in all aspects of the assignment, management of information flow, follow-up on deadlines and commitments, positive and constructive attitude,
• The candidate shall not have been in any contractual relation with the Montenegrin public sector during at least 6 months preceding the hiring.
• Working experience with Montenegrin public administration in Twinning or Technical Assistance projects would be a strong asset (provided that the requirements according to the previous bullet point is observed).
• Specific for Administrative RTA Assistant: Basic understanding of simple financial management.
• Specific for Language RTA Assistant: Familiar with terminology relating to the topics of the project.

Conditions for assignment

The selected person will be a self-employed independent consultant under a Service Contract with the Regional Development Agency SP, Slovak Republic and will undertake full responsibility for the payment of all taxes and obligations deriving from the legislation in force in Montenegro, including for those related to medical and social insurance.

The Service Contract will run from the date of the signature throughout the period of implementation of the Twinning Contract.

The assignment will be full time (according to internal rules applied in the Employment Agency of Montenegro). The RTA Assistants will report directly to the RTA and will be supervised by the RTA.

The RTA Assistants will be located in the Twinning Project Office (the venue shall be announced later on). Occasionally they will perform the duties at the meetings and events organised on other places in Podgorica and/or over the country.

Application and selection procedure

Qualified candidates should send their applications for the above-mentioned positions, duly completed in English, not later than Tuesday, 31^th December 2024 by 17:00 hrs of local time in Podgorica to the following e-mail addresses:

• twinningcrnagora2024@gmail.com (Project RTA)

The application in English language should include:

• Letter of intention (motivation letter), signed by the applicant, explaining the compliance with the eligibility criteria for the specified position,
• CV (Europass form) with a detailed description of professional education and experience,
• Indication of the position in which the applicant is interested in the reference line of contact (e-mail, phone number).

All requested documents are to be sent in PDF format.

Please note that incomplete applications, or those submitted after the above-indicated deadline will not be considered eligible.

Please be informed that only applicants selected for the interview will be notified. At least three short-listed candidates will be invited for an interview that is preliminary scheduled for the dates 9^th and/or 10^th January 2025 (by e-mail). The interview will be held in person in the premisses in Podgorica. The exact date, time and venue of the interview will be announced in the invitation.

The interview will be consisted of verification of information expressed in candidate’s CV, the language abilities of candidates for the position of Language RTA Assistant will be tested by translating the text inherent to the subject of the twinning project from English to Montenegrin.