Call for Corporate Sponsors for Europe Day 2026 Kathmandu
Call for Corporate Sponsors for Europe Day 2026 Kathmandu
Europe Day is an annual celebration of peace and unity in Europe. The date marks the 76th anniversary of the historic "Schuman declaration". Three quarters of a century ago, in a speech in Paris in 1950, Robert Schuman, French foreign minister at the time, presented his ground-breaking idea on a European Cooperation that would lead to the creation of the European Coal and Steel Community less than a year later. His vision set in place the cornerstone of the European Integration, making the Schuman Plan the beginning of what is today the European Union.
In past celebrations of Europe Day, more than 500 representatives from government and state institutions, diplomatic community, private companies, civil society, and other partners came together. This year the delegation aims to organise the Europe Day reception on May 8, 2026, and celebrate the Europe Day and the EU’s productive friendship with Nepal.
This impressive outreach makes the Europe Day an excellent opportunity for companies/organisations to promote their image, brands/activities through corporate sponsorship-collaboration with the EU Delegation.
For this reason, the EU Delegation publishes this call for sponsoring companies and organisations. Interested companies and organisations must express their interest in one of the packages below (point 1) by March 2, 2026, at 12:00 p.m. to Ms Julia Liebisch, Head of Administration at the EU Delegation (julia.liebisch@eeas.europa.eu).
The EU Delegation will review the applications according to the eligibility and selection criteria listed in point 2 below and will contact the selected companies/organisations by March 23, 2026, to sign a Corporate Sponsorship Agreement.
- Sponsorship packages
Sponsors are invited to contribute "in kind", e.g. through catering provisions for guests of the event from a provider of the Delegation’s choice, with "Gold Sponsor" and "Silver Sponsor", valued at NRs 200,000 and NRs 100,000 or above respectively.
Sponsorship will be provided through direct contracting and payment of the sponsors to event suppliers.
Financial contributions to the EU Delegation are not permitted under the EU Financial Regulation.
A sponsor may apply for more than one of the packages.
Sponsors will have exposure and visibility in the following ways:
1.1 Gold sponsorship package (for a value of NRs 200,000 and above).
This package includes:
- Placement of the logo on the official invitation under the heading 'in association with'. To do this, the logo must be sent in vector and JPG format to the EU Delegation as soon as the sponsor has signed the corporate sponsorship agreement.
- Logo displayed on a dedicated slide on screen projections in the reception area.
- Opportunity to discreetly showcase the sponsor's products/services within a designated area with individual booth in the reception area.
- Display of two standing banners at the event entrance area.
- Ten entry invitations for the sponsor's guests.
- Recognition in the opening words of the EU Ambassador.
1.2 Silver Sponsorship package (for a value of NRs 100,000 and above).
This package includes:
- Logo displayed on screen projections in the reception area. The logo must be sent in vector and JPG format to the EU Delegation as soon as the sponsor has signed the corporate sponsorship agreement.
- Display of promotional material (flyers and brochures) in the entrance area of the reception.
- Display of a standing banner at the event entrance area.
- Five entry invitations for the sponsor's guests.
- Recognition in the opening words of the EU Ambassador.
- Eligibility and selection criteria
The sponsor can be a public or private organisation or company.
The nature and activities of the sponsor may not entail a potential conflict with the mission and objectives of the European Union, including at political level in areas such as foreign, social, health and environmental policy.
The sponsors must not have religious or political connotation
- The sponsors of a company which provides goods and services legally authorised by the EU regulations but not compatible with European social/health/environmental policies, cannot be accepted.
- The sponsor must not be in the situation provided for in articles 136.1 and 141.1 of Regulation (EU, Euratom) 2018/1046 of the European Parliament and of the Council, of 18 July 2018, on the financial rules applicable to the general budget of the Union[1].
- Sponsors are informed that:
- The European External Action Service (EEAS) registers all sponsorships over EUR 1,000, as well as registers and publishes all sponsorships over EUR 5,000 on the websites of the relevant EU Delegations and on the Official EEAS website.
- The EEAS processes personal data in accordance with Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by institutions and bodies of the Union, offices and agencies and on the free circulation of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC[2]. In the event that it is necessary to transmit personal data to any sponsor, as a recipient, the organization must ensure the same level of data protection guaranteed by the EU data protection framework and, in particular, Regulation (EU) 2018/ 1725.
- Sponsors will not be allowed to active marketing of their product/services nor be authorised to have sales personnel present for promotional activities during the event.
- Sponsors will not have a say over the content of the event.
- Review and selection:
The European Union Delegation to Nepal will review the applications and will determine the organisations/companies that best align with the core objective of the event to be sponsored. Selection criteria include the sponsorship appeal in terms of goods or services provided and coherence between the sponsored Europe Day event and promotion of the sponsor.
The European Union Delegation to Nepal reserves the right not to accept proposals which, because of the nature of the sponsorship or of the sponsor's activities, are deemed incompatible with the institutional role of the European Union. The European Union Delegation to Nepal also reserves the right to refuse any sponsorship not deemed consistent with the purpose of the Europe Day event.
[1] Article 136 Exclusion criteria and decisions on exclusion and Article 141 Rejections from Award procedure https://eur-lex.europa.eu/legal-content/EN/TXT/HTML/?uri=CELEX%3A32018R1046
[2] https://www.edps.europa.eu/sites/default/files/publication/regulation_eu_2018_1725_en.pdf