Call for Proposals - Organisation of an EU Values Football Tournament – 9 May
Scope of Work
The selected contractor will be responsible for the end-to-end organisation and delivery of the event, including the following components:
1) Event Concept and Design
- Develop the overall concept, structure, and format of the tournament.
- Propose the number and type of participating teams, ensuring diversity and inclusivity.
- Design a methodology that reflects the values of teamwork, unity, diversity and fair play.
- Coordinate closely with the EU Delegation on the final concept and participants selection.
2) Event Logistics and Implementation
- Secure a suitable football pitch and all necessary permissions.
- Provide all required equipment, including kits, balls, bibs, referees, and match officials.
- Coordinate participating teams and manage match scheduling.
- Handle on-site facilitation, event management, and operational support.
- Cover any necessary transport, refreshments, or other logistical costs required for smooth event delivery.
3) Media and Communications
- Develop a simple branding concept for the tournament, aligned with EU visual identity.
- Produce visual materials (e.g., banners, backdrops, digital graphics).
- Implement a media outreach plan before, during, and after the event, targeting print, broadcast, and digital platforms.
- Provide professional photography and videography during the tournament.
- Deliver final edited photo and video materials to the EU Delegation for future use.
Deliverables
The selected contractor will be expected to provide:
- A detailed event concept and implementation plan.
- Full logistical execution of the tournament.
- Media and communications outputs, including visual materials.
- A final package of high-quality photos and videos.
- A brief post-event report summarising:
- Participation (number and profile of teams and attendees)
- Key activities and outcomes
- Media coverage and online reach
- Lessons learned and recommendations
Eligibility
This call is open to:
- Event management companies
- Sports organisations
- Media or communications agencies
- Consortia or Organisations with relevant experience
Applicants must demonstrate:
- Proven experience in event organisation, preferably sports or youth-focused events.
- Capacity to manage logistics and communications.
- Ability to deliver the activity within the proposed timeline and budget.
Required Documents
Applicants must submit the following:
1) Technical Proposal (maximum 5 pages)
Including:
- Detailed description of the proposed event concept and format
- Approach to inclusivity, participation, and EU values
- Logistical plan
- Communications and media approach
- Work plan and timeline
2) Financial Proposal
- A detailed budget breakdown in EUR
- All costs included (venue, equipment, personnel, media, transport, refreshments, etc.)
3) Company or Organisation Profile
Including:
- Description of relevant experience
- Portfolio or examples of similar assignments
4) Key Personnel
- CVs or short profiles of key personnel involved in the assignment.
Budget
The maximum available budget for this activity is EUR 7,000 (all costs included).
Timeline
- Publication of call: Thursday 19 February 2026
- Deadline for submission of proposals: Wednesday 4 March 2026
Submission of Proposals
Proposals must be submitted by email to: joseph.minde@eeas.europa.eu