The College of Europe in Natolin is seeking a Project Support Specialist

The College of Europe in Natolin is seeking candidates for the position of Project Support Specialist under the EU-funded project targeting Ukrainian public officials.

Contract Duration:
April 1, 2025 – January 15, 2027
(based on a service or employment contract)

Please note: this position is Warsaw-based, and candidates must have the right to reside and work in Poland.

On-site work at the employer’s premises with occasional remote work.

Key Responsibilities:

1. Administrative and organisational support to the project:

• maintain the project calendar;
• organise project meetings, both individual and group meetings (invitations, agenda, minutes);
• organise the room booking process, supervise room setup and ensure that premises are adapted to project purposes;
• inform the facility security staff about the arrival of third parties to the institution’s premises (experts, guests, participants);
• support the organisation of project events.

2. Communication and information flow:

• prepare official correspondence and letters;
• draft meeting notes and summaries;
• prepare materials for meetings;
• cooperate with other services and staff members to ensure the smooth implementation of project objectives;
• support the internal expenditure approval process.

Requirements:

• very good command of Polish (C2) and English (B1/B2);
• proficiency in Office 365 tools;
• strong interpersonal and intercultural communication skills;
• attention to detail and ability to multitask;
• strong organisational skills;
• creative thinking and ability to work independently and under pressure;
• high personal culture.

We offer:

• full-time employment;
• remuneration commensurate with experience and EU
• project standards;
• work in a prestigious, international educational institution;
• salary: PLN 7,000–7,500 gross (brutto);
• employee benefits;
• professional and language development opportunities.

How to apply?

Please send your CV to natolin4cb@coleurope.eu by 25 March 2026.

Important notice: please include the following clause in your CV, otherwise it will not be taken into consideration:

“I hereby give my consent to the processing of my personal data by the College of Europe in Natolin for the purpose of carrying out the recruitment process. I have been informed that the administrator of my personal data is the College of Europe, with its registered office in Warsaw (02-797), 84 Nowoursynowska Street, and that the data shall not be made available to third parties. I declare that I am aware of my right to access and rectify my data, as well as to request the deletion of my personal data, and that my personal data have been provided on a voluntary basis.”

Only shortlisted candidates will be contacted.