We welcome you to join our team as an Office Specialist

The e-Governance Academy (eGA) is an Estonian non-governmental, non-profit organization, founded to create and transfer knowledge about digital transformation and the implementation of related technologies, e-democracy, and national cybersecurity. eGA implements digital transformation projects all over the world and due to growing team in Ukraine, we are looking for a person located in Kyiv who will create and maintain a pleasant work environment in our offices.  

Main responsibilities

• Keep offices running smoothly (organize repair works, purchase furniture and equipment, arrange storage; communicate with landlords, cleaners and service providers, etc.).
• Order and keep track of office supplies (water, coffee, fruits, etc.).
• Manage budgets and expenses, keep financial records related to office operations, proceed regular payments.
• Manage correspondence and organize document flow between eGA offices and suppliers.
• Organize online and onsite meetings, support in organizing events and conferences.
• Meet and greet visitors and assist colleagues in other tasks according to business needs (incl travels, organizing catering, etc.).

The suitable candidate will:

• Have advanced English language skills (B2 or higher) and speak Ukrainian fluently.
• Be a good communicator and problem solver.
• Demonstrate the ability to multitask under time pressure and be adaptive, attentive to details, self-organized.
• Be proficient in MS Office and able to work with office equipment (incl. multifunctional devices, video conferencing).

An advantage will be having prior working experience as an office manager and/or working experience in international companies.

We offer:  

• Full-time position in Kyiv, modern office with comfortable location within a 5-minute walking distance from Palats Sportu metro station.
• Competitive payment in euros and wellbeing programs for staff members (teambuilding events in Ukraine and abroad, corporate birthday presents, and self-development days).
• Supportive corporate culture & trust-based leadership.

If you are interested in this position, please submit your CV and a cover letter with expected salary to hr.ua@ega.ee by February 26, 2024