The Assistant to the Resident Twinning Adviser (RTA) is sought for an EU Twinning Project UA 23 NDICI FI 01 24 ‘Implementing Effective Supervision over Non-Bank Financial Institutions’. 

The Twinning Project is an EU funded project that will be jointly implemented by a consortium of institutions from Poland, Lithuania and Spain, namely Urząd Komisji Nadzoru Finansowego (Polish Financial Supervision Authority - UKNF), Lietuvos bankas (Bank of Lithuania - LB), La Fundación Internacional y para Iberoamérica de Administración y Políticas Públicas (International and Ibero-American Foundation for Administration and Public Policies - FIIAPP cooperating with Dirección General de Seguros y Fondos de Pensiones (Directorate General for Insurance and Pension Funds, Ministry of Economy, Commerce and Business of Spain - DGSFP)) for the National Bank of Ukraine (NBU). 

Overall purpose: To assist the RTA on a daily basis with project administration, planning and coordination of the project activities undertaken in Kyiv or remotely subject to security situation in Ukraine. The assistant will support the RTA in her administrative-project duties including typing, filing project documents and organizing meetings (including videocenferences) with project stakeholders, as well as, providing necessary translation and consecutive interpretation English-Ukrainian-English and support to the short term experts and component leaders during their online missions or physical missions in Kyiv, the project leaders during their working meetings (online or onsite) dedicated mainly to rolling work plan, communication and visibility plan of the project and project management during Project Steering Committees. 

The tasks of the RTA assistant: 

Under the guidance of the RTA and in cooperation with the responsible counterparts at the UKNF and the NBU, the RTA assistant will be expected to carry out the following duties:

1. Assisting the RTA in all the day-to-day administrative and logistical matters i.e. office management, general administration, record keeping, dissemination of information, planning and administration of project activities, scheduling meetings, monitoring RTA and short term experts deadlines.
2. Assisting the RTA in organization and conducting of experts’ missions, trainings, seminars, workshops, steering committee meetings, and other project events, taking into account the conditions of stationary, remote or hybrid work mode of the project implementation . 
3. Performing office management tasks, including i.a. establishing and maintaining proper document recording system, filing project documents, logistics, taking into account the conditions of stationary, hybrid and remote work mode of the project implementation. 
4. Providing translation and consecutive interpretation from English to Ukrainian and from Ukrainian to English, acting as a translator and interpreter on a daily basis.
5. Maintaining close working contacts and relations with Ukrainian beneficiary administration – NBU and other project stakeholders (including project leaders, component leaders, short term experts and counterparts involved in the Project), taking into account the conditions of stationary, remote or hybrid work mode of the project implementation. 
6. Assistance in all administrative and logistical matters related to planning and organization of the short term experts, component leaders and project management missions, training events, meetings, conferences in remote or hybrid mode or in Kyiv and overseas study visits of the representatives of NBU to the EU Member States and in related administrative tasks, including those carried out remotely. 
7. Providing support to the short term experts and component leaders during their missions in the remote or hybrid work mode or in Kyiv and the project leaders during the meetings of the Project Steering Committees, internal working meetings on rolling work plan and communication and visibility plan of the project and other working meetings within project implementation.
8. Attendance at meetings and drafting the minutes (if needed), taking into account the conditions of stationary, remote or hybrid work mode of the project implementation. 
9. Assistance in preparation of administrative and working papers for the project activities in English and Ukrainian, taking into account the conditions of stationary, remote or hybrid work mode of the project implementation.
10. Support in the implementation of visibility and communication plan (eg. cooperation with service providers and distribution of promotional materials, organization of visibility events).
11. Support to the RTA in her contacts with the Delegation of the European Union to Ukraine, Twinning Project Administration Office (PAO) in Ukraine and relevant public institutions in Kyiv.
12. Scheduling of videoconferences/virtual missions/trainings/meetings with MS Teams, Webex, Zoom or comparable video conference platforms. 
13. Reporting to the RTA, taking into account the conditions of stationary and remote work mode of the project implementation.
14. Performing other tasks assigned by the RTA within twinning rules taking into account the conditions of stationary, remote or hybrid work mode of the project implementation. 

JOB REQUIREMENTS

Profile of the candidate:

Requirements – required skills and experience:

• Education 
• University degree in a relevant field (preferably university degree in public administration, economics, finance, law, management etc. or any other discipline relevant for the position) or equivalent qualification/practical experience, not less than 3 years.
• General knowledge of the financial market (especially non-banking sector, including insurance undertakings, credit unions and payment services providers).
• Linguistic skills
• Fluent in oral and written English and Ukrainian.
• Professional experience
• Proven experience, at least 2 years, in office management and administration.
• Practical experience in day-to-day provision of translation of written documents and interpretation support (English to Ukrainian and vice versa) to international advisors/experts.
• Skills and knowledge
• Excellent computer skills (MS Office package, Internet, online communication platforms, e.g. Zoom, Webex, MS Teams).
• Excellent knowledge in handling of online-video conferences/seminars (MS Teams, Zoom, Webex and comparable platforms).
• Excellent organizational skills.
• Excellent interpersonal and communication skills within diversified and multicultural work environment.
• Capacity to work in a multicultural team, showing good interpersonal skills, professionalism, discretion and flexibility. Highly motivated and ready to work hard as part of an international result-oriented team.
• Ability to work under pressure and to meet set deadlines with a commitment to provide high level quality materials.
• Maintaining confidentiality in all matters relating to the work of the project.

Desirable – the following abilities will be considered as an asset:

• Professional experience in the international donor funded projects, especially as the RTA assistant in the EU twinning projects.
• Professional experience in an international organization or a diplomatic mission.
• Knowledge of the twinning instrument and/or of administration of EU projects and programs.
• Knowledge of and/or experience in the Ukrainian public administration.

THE WORK CONDITIONS

Contractual nature of the job: The successful applicant will be a self-employed full-time administrative assistant under a fixed term service contract and she/he will undertake full responsibility for the payment of all taxes and obligations deriving from the legislation in force in Ukraine, including for those related to medical and social insurance. The assignment is full-time; the RTA assistant will carry his/her duties and tasks on the basis of a fixed term service contract concluded with the Contracting Authority – UKNF (up to 20 months, from April 2025 to December 2026). The payment will be funded from the project budget and will be paid monthly by bank transfer to the indicated bank account on the basis of the Acceptance Protocol, submitted by the RTA assistant and approved by the RTA. The RTA assistant will report directly and will be supervised by the RTA.

Mandatory Requirement: according to the EU twinning regulations, RTA assistant funded by the Twinning Grant Contract may not have or recently (at least during the 6 months preceding his/her recruitment) has had any contractual relation with the beneficiary administration that is the National Bank of Ukraine.

Place of work: The RTA assistant will work at the twinning office located in the premises of the NBU in Kyiv or remotely in its own premises. Subject to security situation in Ukraine, solutions adopted in the project as well as the internal regulations of the NBU, the tasks of the RTA assistant will be conducted in the NBU premises or remotely, upon agreement with the RTA, NBU and UKNF project manager. The RTA assistant will be bound by the rules on hours of work and other internal regulations in force in the NBU as stipulated by the RTA.

Remuneration: Gross monthly salary: EUR 1400.

HOW TO APPLY

Interested Candidates are invited to send their Application in English (including CV and all required documents as stipulated below) marked "RTA assistant" to the following e-mail address: joanna.lipowczan@knf.gov.pl by deadline: 2 April 2025.

You can find the list of required documents and more details about the vacancy via the link.