We are

The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organizations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.

The EU Delegation to Ukraine works in close coordination with the Embassies and Consulates of the 27 EU Member States. We are a fully-fledged diplomatic mission and represent the European Union in dealings with the Ukrainian government in areas that are part of the EU’s remit.

We offer

Two posts of a Project Officer (Local Agent Group I) in the Delegation’s Operations Section 1, sector profiles: i) Human Rights and ii) European Integration. The team consists of 15 people and there are occasional atypical working hours. Under these posts, the recruited persons will be attributed functions depending on the needs of the Delegation, and on the changes of these needs. The successful candidates will serve under the supervision and responsibility of the Head of Operations Section 1, supporting preparation, implementation and coordination of EU-funded projects with a focus on activities in the areas of i) Human Rights and ii) European Integration;

Two posts of a Project Officer (Local Agent Group I) in the Delegation’s Operations Section 2, sector profiles: iii) Public Finance Management and iv) Agriculture and Rural Environment. The team consists of 16 people and there are occasional atypical working hours. Under these posts, the recruited persons will be attributed functions depending on the needs of the Delegation, and on the changes of these needs. The successful candidates will serve under the supervision and responsibility of the Head of Operations Section 2, supporting preparation, implementation and coordination of EU-funded projects with a focus on activities in the areas of iii) Public Finance Management and iv) Agriculture and Rural Environment;

One post of a Project Officer (Local Agent Group I) in the Delegation’s Operations Section 3, sector profile v) Green Infrastructure. The team consists of 13 people and there are occasional atypical working hours. Under this post, the recruited person will be attributed functions depending on the needs of the Delegation, and on the changes of these needs. The successful candidate will serve under the supervision and responsibility of the Head of Operations Section 3, supporting preparation, implementation and coordination of EU-funded projects with a focus on activities in the area of v) Green Infrastructure.

Following main tasks and duties are currently required:

Policy development

• To conduct conceptual reflections and assist in elaborating work programmes, strategic documents and new approaches in the relevant sector
• To participate in and support preparation of policy dialogue with relevant ministries, agencies, donors and other relevant stakeholders in the relevant sector
• To provide analytical, statistical or any other input for EC funded programming and implementation, as well as for their development in the relevant area

Programme/project management (finance, budget and control)

• To initiate  launching, to assist in the management and the monitoring of calls for proposals/tenders, evaluation and selection of projects; to prepare Terms of Reference and to initiate procurement process,
• To ensure the follow-up of project implementation, also by means of the IT tools developed / provided, the performance of project contractors and partners, monitoring contractual obligations, gathering and handling external expertise,
• To analyse and assess project results, notably through  project reports, and proceed with payment requests,
• To interact and co-ordinate with beneficiary institutions, national / regional authorities and administrations, other donors and other relevant stakeholders in the areas of responsibility.

Evaluation and Audit

• To assist and contribute to evaluation and audit activities initiated by the Commission and other EU bodies.

Information, Communication, Publications

• To contribute to the Delegation’s Annual Management Plan forecast and the External Assistance Management Report in the area of activity,
• To extract and disseminate best practice and present the programme and its projects, and to contribute to the Information and Communication activities,
• To provide every relevant information to Commission services and European External Action Service, to elaborate briefings and reports in the area of activity, to provide assistance to headquarter missions.

The Employment Contract will be signed until 31/12/2027. The base salary will depend on relevant and verified employment experience, typically starting from 3911 USD (gross). There is a competitive benefits package, subject to certain conditions, including personal leave days and public holidays, health insurances and a retirement savings plan.

The expected start date will be December 2024 – January 2025. 

Minimum requirements / eligibility criteria (necessary for the application to be considered)

• University education with at least Master’s degree;
• Job-Related experience: minimum of 3 years of experience of working in the areas of international relations and/or project management;
• Knowledge:

• Good knowledge of project management and coordination issues
• Good knowledge of relevant European Union policies
• Good understanding of the European Union’s external assistance in Ukraine
• Good understanding of contracting procedures and financial issues
• Good knowledge of organisational practices along project management cycle

• Working knowledge  of English – C2 (Listening, Reading, Spoken interaction, Spoken production, Writing); Ukrainian – C2 (Listening, Reading, Spoken interaction, Spoken production, Writing);
• Knowledge of IT tools: Computer skills and knowledge of Word Office, Excel IT tools;
• Right to residence and work in Ukraine;
• Medical fitness to carry out the tasks assigned.

Assets / selection criteria (basis for awarding points to select the best applicant)

• minimum of 3 years of experience of working in the relevant sector
• experience of working with International Organisations, civil society or think tanks
• experience of project implementation with various implementing partners

Personal skills 

• Good drafting skills and ability to summarise complex issues in a concise and readable fashion
• Capacity to communicate clearly and concisely orally
• Ability to listen and understand, to consult and to share information and ideas
• Ability to work in a team in a multi-cultural environment
• Ability to discuss and negotiate with administrations and other entities from both private and public sector
• Strong analytical skills
• Ability to apply contractual rules to diverse real-life situations and find practical solutions
• Good organisational skills
• Ability to prioritise tasks and meet deadlines
• Commitment to quality, speed and accuracy in ensuring a smooth and correct implementation of contractual procedures
• Sense of responsibility
• Ability to both work independently (self-motivated) and as a member of a team
• Integrity and high degree of responsibility in handling EU funding

How to apply

Please submit in English your application, consisting of a cover letter, Europass format CV https://europass.cedefop.europa.eu/ and a declaration on honor regarding the work rights and medical fitness (no template, free format) via the Email: eeasjobs-123@eeas.europa.eu . Reference: Project Officer in i) Human Rights / ii) European Integration / iii) Public Finance Management / iv) Agriculture and Rural Environment / v) Green Infrastructure job (choose the sector as appropriate) no later than 31/08/2024. Only complete applications received on time via eeasjobs-123@eeas.europa.eu will be considered.

The successful candidate will be subject to a medical check.

The process

After the deadline for applications, the eligible applications will be admitted to the Selection by the Committee set up for this purpose.

Depending on the number of applications received, successive phases of Selection may include shortlisting of candidates based assessment of the information provided in the cover letter, CV; practical testing and interviews.

Only candidates admitted to each successive selection phase will be contacted individually. The Delegation will use the same means of publication as for this job advertisement to inform the remaining candidates once the recruitment procedure has been completed and that a candidate has (or has not) been recruited.

The Delegation will not supply additional information or discuss the selection procedure. During the selection process, please do not contact the members of the Selection Committee, but address your questions and comments to eeasjobs-123@eeas.europa.eu

EQUAL OPPORTUNITIES:

The European Union is committed to an equal opportunities policy for all its employees and applicants for employment. As an employer, the EU is committed to promoting gender equality and to preventing discrimination on any grounds. It actively welcomes applications from all qualified candidates from diverse backgrounds and from the broadest possible geographical basis amongst the EU Member States. We aim at a service which is truly representative of society, where each staff member feels respected, is able to give their best and can develop their full potential.