Call for Expression of Interest 2026-EoI-HQ (AD) for the recruitment of one Temporary Agent under Article 2(b) of the Conditions of Employment of Other Servants (CEOS) Policy Officer in the Information and Document Management Division (RM.SCS.1)

WE ARE

The European External Action Service (EEAS) is the European Union’s diplomatic service. Since 2011, the EEAS carries out the EU’s Common Foreign and Security Policy (CFSP) to promote peace, prosperity, security, and the interests of the EU across the globe. It brings together European civil servants, diplomats from EU Member States, national experts and local staff worldwide.

The EEAS supports the High Representative in the exercise of her mandate to steer the Union’s CFSP, including the Common Security and Defence Policy (CSDP), to represent the EU on issues relating to the CFSP and to chair the Foreign Affairs Council. It also supports her as Vice-President of the Commission with regard to her responsibilities within the Commission, including the coordination of other aspects of the EU’s external action. The EEAS works in close cooperation with the EU Member States, the General Secretariat of the Council, the services of the Commission and the Secretariat General of the European Parliament.

The EEAS Headquarters are in Brussels. It is also responsible for the management of the networkof 145 Union Delegations and Offices worldwide. These Diplomatic Representations play a vital role in representing the EU in the country where they are based, in promoting the values and interests of the EU, and in building networks and partnerships. They are responsible for all policy areas of the relationship between the EU and the host country/ organisation.

Within the EEAS, the Division "Information and Document Management" works to foster information management practices across the EEAS. Information is the raw material behind every one of our activities. Increasing our proficiency with information management will positively boost the overall performance of the whole institution.

The Division carries out these tasks by working on the domains of information, records and archives management with the support of three dedicated teams. Furthermore, we are coordinating the meetings of the Information Management Committee (IMC) to support the implementation of the EEAS Information Management Strategy.

WE PROPOSE

The position of a Policy Officer in the Division for Information and Document Management.

This position is classified as an “Administrator” type of post¹ in the grade AD 7.

As temporary agents under Article 2(b) of the Conditions of Employment of Other Servants (hereafter, the “CEOS”), the duration of the assignment to the post shall, in principle, be four years dependent on the maximum duration of engagement in the EEAS allowed by their type of contract^2.

PLACE and DATE OF EMPLOYMENT 

EEAS Headquarters, Brussels,Belgium

Post available: immediately

LEGAL BASIS FOR RECRUITMENT TO THIS POSITION

The successful candidate for this position will be appointed in accordance with Article 29(1)(a) and Article 98(1), second subparagraph, of the Staff Regulations (SR) and Article 2(b) of the CEOS.

WE LOOK FOR

Under the authority of the Head of Division, the successful candidate will:

• contribute to the implementation of the EEAS’ Information Management Strategy and the EEAS Records Management and Archives Policy (ERMA); 
• contribute to the development of policies, procedures and related documents; 
• carry out related monitoring and reporting;
• and represent the EEAS in related groups and fora.   

Eligibility criteria³:

In addition to the conditions set out in Article 12 of the CEOS, candidates must:

• Have the capacity to work in the languages of the CFSP and external relations (English and French); 
• possess a level of education: 

1. which corresponds to completed university studies attested by a diploma when the normal period of university education is four years or more, OR
2. which corresponds to completed university studies attested by a diploma and relevant professional experience of at least one year when the normal period of university education is at least three years.

• have at least 6 years full-time professional experience. This experience must have been gained after obtaining the four-year diploma or after obtaining the three-year diploma and the one-year relevant professional experience.

Candidates who, at the time of the application, are EU officials, independently of their administrative status under Article 35 of the SR, cannot request to be recruited as temporary agents and are ineligible.

Selection criteria:

Candidates should have: 

• an excellent ability to maintain diplomatic relations and to ensure representation, communication in a complex, multicultural environment;
• an excellent capacity to create constructive working relations with national authorities, civil society, international organizations and EU Member States;
• strong drafting, communication and analytical skills combined with sound judgement;
• excellent knowledge of the EU's internal and external policies and instruments, and of the functioning of the Union and its inter-institutional framework;
• excellent knowledge of information management policies and related standards.

Furthermore experience with:

• policies and standards related to the implementation of Artificial Intelligence;
• drafting and implementation of administrative policies;
• monitoring and reporting in a horizontal service;

would be considered assets. 

TYPE AND DURATION OF CONTRACT FOR NEW TEMPORARY AGENTS

The successful candidate will be offered a contract of temporary agent under Article 2(b) of the CEOS. Such contracts may not exceed 4 years in duration and can be renewed only once for a 2-year period, in accordance with Article 8, second indent, of the CEOS. 

All newly engaged temporary staff will be required to complete a probationary period of 9 months, in accordance with Article 14 of the CEOS.

CONDITIONS OF RECRUITMENT AND EMPLOYMENT

CONFLICT OF INTEREST AND SECURITY RISKS

As a matter of policy, applications by individuals who have dual nationality of which one of a non-EU country, will be considered on a case-by-case basis taking account in particular of the functions attributed to the vacant post. The EEAS also examines if there could be a conflict of interest or security risks.

In this context, all candidates shall fill with their application a declaration of potential conflict of interest (Annex I).

MEDICAL CLEARANCE

If the successful candidate is not a temporary agent currently employed in the EEAS, he/she will be required to undergo a medical examination to ensure that he/she is physically fit to perform the duties. 

PERSONNEL SECURITY CLEARANCE

The requested level of security clearance for this post is: SECRET UE/EU SECRET. A description of the EU classified information levels is available under Article 2 of Annex A of the Decision ADMIN(2023) 18 on the security rules of the EEAS⁴.

The selected candidate should hold, or be in the position to obtain, a valid Personnel Security Clearance (hereafter, the “PSC”⁵) issued by the competent authority of the Member State concerned. 

Candidates who do not already have a valid PSC will be required to go through the security clearance vetting procedure of their Member State to obtain this clearance in accordance with national laws and regulations and with the procedure laid down in the Decision ADMIN(2025) 42 on Implementing Rules and Procedures for Personnel Security measures for protection of EU Classified Information of 20 November 2025 and in Annex A I of the Decision ADMIN(2023) 18 on the security rules of the EEAS. Until the PSC is issued by the competent authority of the Member State concerned, the selected candidate will not be authorised to access EUCI at the level of CONFIDENTIEL UE/EU CONFIDENTIAL or above, or to participate in any meetings or workflow where EUCI is processed.

Please note that the necessary procedure for obtaining a PSC can be initiated on request of the employer only, and not by the individual candidate.

In case of failure to obtain or renew the required PSC, the AACC may take the appropriate measures in accordance with Article 7 of the Decision ADMIN(2025) 42 on Implementing Rules and Procedures for Personnel Security measures for protection of EU Classified Information of 20 November 2025

EQUAL OPPORTUNITIES

The EEAS strives to be a dynamic, respectful and inclusive Service. We value the talent and professional excellence of our staff, and are committed to building an organization where gender equality and the respect of diversity are core values, as set out in the EEAS Mission Statement and the EEAS Agenda for Diversity and Inclusion. The EEAS is committed to achieving gender balance within its workforce and strives to avoid any form of discrimination during this selection procedure, as per Article 1(d) of the SR. We actively welcome applications from all qualified candidates without any discrimination based on any ground. We commit to recruit candidates with the highest standard of ability, efficiency and integrity, carrying out a selection based on merits required for the post and from the broadest possible geographical basis among the EU Member States.

The EEAS is committed to working with people with disabilities in the terms of the SR. If, by virtue of your medical condition or special needs, you require reasonable accommodation for a part or the entirety of this selection process, please send us an email to EEAS-HQ-APPLICATIONS-AD@eeas.europa.eu. Your request will be treated in strict confidence and no record will be kept. If a candidate with a disability is selected for a vacant post, the EEAS is committed to providing reasonable accommodation in accordance with Article 1(d)(4) of the SR. 

All selected candidates are expected to adhere to the Principles of Professional Behaviour of the EEAS, which outline the need for integrity, transparency, respect, professionalism and accountability, and a zero tolerance approach to any form of harassment. 

EXPRESSION OF INTEREST AND SELECTION PROCEDURE⁶

The selection procedure will take place in three different and successive steps:

1. Expression of Interest

Before submitting their application, candidates should carefully check whether they meet all the eligibility criteria applicable to their situation in order to avoid automatic exclusion from the selection procedure.

Expressionsof interest should be sent by e-mail to the following functional mailbox:

INFO-DOC-MANAGEMENT@eeas.europa.eu

 For the purposes of the e-mail application, the e-mail must have in the subject the following title: 

“EoI: Policy Officer in the Information and Document Management Division (EEAS.RM.SCS.1) / 2026-EoI-HQ (AD)-TA2b-AD (AD 7) Job no. 503288 – NAME APPLICANT”

Such an expression of interest must be accompanied by:

• An updated Curriculum vitae. Candidates are invited to use the "Europass" CV format (https://europass.cedefop.europa.eu/documents/curriculum-vitae) for their applications.
• A letter of motivation (maximum 2 pages) in either English or in French.
• The  ́Declaration of potential conflict of interest ́ form annexed to the present call for expression of interest adequately filled in (Annex I).

The closing date for submission of expressions is 07/09/2026 at 12:00 midday (CET - Brussels' time).

2. Pre-selection

The pre-selection will be done by a panel on the basis of the qualifications and the professional experience described in the CV and motivation letter. 

3. Selection

The pre-selected candidates who best meet the selection criteria will be invited for an interview so that the selection panel can evaluate them objectively and impartially on the basis of their qualifications, professional experience and linguistic skills, as listed in the present call for expression of interest. Additional specific written or oral tests might be organized by the panel. The selection panel will recommend to the Authority Authorized to Conclude Contracts of Employment (AACC) a shortlist of a limited number of eligible candidates who best meet the selection criteria for the post and that shall be placed on a reserve list valid for maximum 12 months. If appropriate, the relevant Director, Managing Director or other senior manager of the recruiting division may conduct confirmatory interviews, prior to the final selection by the AACC.

In case of another unsuccessful publication under Article 29 of the SR for a similar job profile, the EEAS may contact shortlisted candidates for a potential recruitment as temporary agent under Article 2(b) of the CEOS. 

It is recalled, that if the interest of the service so requires, the selection procedure can be terminated at any stage and the post be filled by a reassignment in accordance with Article 7 of the SR and Article 10 of the CEOS.

For correspondence concerning the selection procedure, please use the following email address (the e-mail must have in the subject the following title: “2025-EoI-HQ (AD)-TA2b-AD7- Job no. 503288”): EEAS-HQ-APPLICATIONS-AD@eeas.europa.eu

CONTACT: 

Paola CASINI, Head of Division 

 +32 2584-3112

Email: paola.casini@eeas.europa.eu

1. According to Annex I to the Staff Regulations and the relevant EEAS internal rules.
2. Decision ADMIN(2023) 24 on the maximum duration of engagement by the European External Action Service of non-permanent staff under successive limited duration contracts of different types, and on the minimum lapse of time between successive contracts under Article 2(e) of the CEOS.
3. All the eligibility criteria must be met on the closing date for applications to this post.
4. OJ C 263, 26 July 2023, p.16. 
5. The ‘Personnel Security Clearance’ is defined under point 2 of Annex A I of the Decision ADMIN(2023) 18 on the security rules of the EEAS as “a statement by a competent authority of a Member State which is made following completion of a security investigation conducted by the competent authorities of a Member State and which certifies that an individual may, provided his ‘need-to-know’ has been determined, be granted access to EUCI up to a specified level (CONFIDENTIEL UE/EU CONFIDENTIAL or above) until a specified date; the individual thus described is said to be ‘security cleared’.”
6. Your personal data will be processed in accordance with Regulation (EC) 2018/1725. The privacy statement is available on EEAS webpage: https://www.eeas.europa.eu/eeas/eeas-privacy-statement-data-protection-notice-purpose-processing-personal-data-related-recruitment-0_en