EEAS Vacancy Notice DG.RM/RM.SCS.3 HQ Security and EEAS Security Policy Division Contract Agent FGIII – Job title: Security Assistant – Security Accreditation

WE ARE:

The European External Action Service (EEAS), which supports the work of the High Representative in defining and implementing an effective and coherent foreign policy of the European Union. The EEAS supports his tasks of conducting the EU's Common Foreign and Security Policy and chairing the Foreign Affairs Council. It also supports the High Representative in his capacity of Vice President of the Commission. The EEAS works in close cooperation with Member States, the Council and relevant services of the European Commission.

Within the Security and Corporate Services Directorate (RM.SCS), HQ Security and EEAS Security Policy Division’s (SCS3) mission is to protect EEAS Staff, visitors, premises and physical assets in Brussels, as well as to protect classified information relevant to the EEAS, by putting in place appropriate security measures and procedures.

WE PROPOSE:

The position of Security Assistant – Security Accreditation in the HQ Security and EEAS Security Policy Division.

Place of employment: EEAS Headquarters, Brussels, Belgium

POST AVAILABLE: immediately

WE LOOK FOR:

A dynamic, proactive and highly motivated colleague with very good communication and organisational skills and with a developed sense of service. He/she will be entrusted with the following main tasks:

• Ensure the application of the EEAS Security Rules in relation to the EEAS Security Accreditation procedures.
• Manage EEAS badge requests and access to the EEAS buildings for all categories of staff, external contractors and external counterparts.
• Work in a shift/rotation system.
• Daily point of contact for EEAS security contractors to provide instructions, guidance, clarification and support.
• Manage parking access to all EEAS buildings.
• Manage visitor access to all EEAS buildings.
• Manage additional staff internal access rights to secured/restricted areas within EEAS buildings.
• Maintain regular contacts and exchange information with the corresponding relevant security services and departments in other EU Institutions.
• Maintain regular contact with EU Member State Permanent and Military Representations concerning access to the EEAS buildings.
• Ensure effective communication and cooperation both within the Division and with other EEAS services.
• Contribute to draft and/or deliver regular, short and ad hoc presentations/briefings to enhance EEAS security culture.
• Assist with the administrative, contractual and financial circuit related to the Accreditation sector.
• Assist with the launch of procedures of call for tender related to the Accreditation sector.
• Support the administrative process of Security Verifications for resident contractors.
• Maintain regular contacts with the other EU institutions who signed The Memorandum of Understanding (MoU) on Security Verifications.
• Maintain regular contacts with the Belgian National Security Authorities & contractors on Security Verifications.

The successful candidate will be part of a team of 4 colleagues.

Legal basis

The vacancy is to be filled in accordance with the conditions stipulated under the Conditions of Employment of Other Servants of the European Union (CEOS). ¹

Subject to having passed the CAST exam, the successful candidate will be offered a contract agent position (Function group III), on the basis of a contract with an initial duration of one year that may be renewed for a maximum duration of 6 years.

Eligibility Criteria:

Candidates for this contract agent III post should:

• (i) have passed a valid EPSO CAST in a valid FG for this post or (ii) be registered in the EPSO Permanent CAST in a valid FG for this post (https://epso.europa.eu/en/job-opportunities/open-for-application). In that case, while the registration will render the candidate eligible for the selection procedure, the recruitment of a candidate on this vacant post will be subject to their successfully passing of the CAST exam that this candidate will be called to attend.²
• have a level of post-secondary education attested by a diploma or a level of secondary education attested by a diploma giving access to post-secondary education and appropriate professional experience of three year;
• have the capacity to work in languages of CFSP and external relations necessary for the performance of their duties. Knowledge of other EU languages would be an asset.
• be a national of one of the Member States of the European Union and enjoy full rights as a citizen.

Selection Criteria:

Applicants should have:

• strong sense of active teamwork.
• good sense of organisation with the ability to deal with sensitive files in a timely manner.
• strong service attitude combined with sound judgement and flexibility.
• ability to deal helpfully and courteously with people.
• ability to work under pressure and to respond quickly to new demands.
• availability to work on a shift work system (weekdays).
• an excellent ability to maintain interpersonal relations and to ensure communication in a complex, multi-cultural environment.
• ability to concentrate fully on task at hand and to ensure accuracy of output.
• ability to communicate information clearly and effectively and to focus on priorities.
• sense of responsibility, discretion, organisation and innovation.
• capacity to be able to work as part of a team as well as with a degree of autonomy.
• sound computer skills in MS Office (Outlook, Word, Excel, PowerPoint) and a good knowledge of standard administrative IT tools.
• good working command of both oral and written English and French.

Furthermore:

• professional experience in EU institutions or government organisations or international organisations in dealing with security and/or security accreditation matters.
• experience of working in a team in multi-cultural environment.
• knowledge and/or proven experience in the area of security.
• knowledge and/or proven experience in drafting security and/or security accreditation procedures.

would be considered as strong assets.

SPECIFIC CONDITIONS OF EMPLOYMENT:

The signature of the contract will be subject to prior favourable opinion of the Medical Service.

The successful candidate will be required to undergo security vetting if she or he does not already hold EU SECRET level security clearance, in accordance with the relevant security provisions.

EQUAL OPPORTUNITIES:

The EEAS is committed to an equal opportunities policy for all its employees and applicants for employment. As an employer, the EEAS is committed to promoting gender equality and to preventing discrimination on any grounds. It actively welcomes applications from all qualified candidates from diverse backgrounds and from the broadest possible geographical basis amongst the EU Member States. We aim at a service which is truly representative of society, where each staff member feels respected, is able to give their best and can develop their full potential.

Candidates with disabilities are invited to contact CONTRACTAGENTS-HQ@eeas.europa.eu in order to accommodate any special needs and provide assistance to ensure the possibility to pass the selection procedure in equality of opportunities with other candidates. If a candidate with a disability is selected for a vacant post, the EEAS is committed to providing reasonable accommodation in accordance with Art 1d.4 of the Staff Regulations.

APPLICATION AND SELECTION PROCEDURE³:

Please send your CV and cover letter (with your EPSO CAST number) via email to: RM-SCS-3@eeas.europa.eu

Deadline for sending application: 30/03/2023 at noon (CET).

Candidates shall draft their CV following the European CV form which can be found at the following internet address: http://europass.cedefop.europa.eu/en/documents/curriculum-vitae.

Late applications will not be accepted.

The selection panel will make a pre-selection on the basis of the qualifications and professional experience described in the CV and motivational letter, and will produce a shortlist of eligible candidates who best meet the selection criteria for the post. Please note that only shortlisted candidates will be informed about the outcome of the pre-selection phase.

The candidates who have been preselected will be invited for an interview by a selection panel. The panel will recommend a shortlist of candidates for a final decision by the Authority Authorised to Conclude Contracts of Employment. The Authority may decide to interview the candidates on the final shortlist before taking this decision.

In the interest of the service, after identifying the candidate that best fulfils the requirement of the post as set out in the vacancy notice and that has successfully passed the CAST exam, the AACC may also establish a reserve list of candidates. These candidates shall be informed that the reserve list shall remain valid for a period of one year from when it is established and that it may be used to fill the same post or an equivalent post in the EEAS having the same job profile.

It is recalled, that if the interest of the service so requires, the selection procedures can be terminated at any stage in the interest of the service.

1. Staff Regulations of Officials (SR) and the Conditions of Employment of Other Servants of the European Union (CEOS). For reference, see

https://eur-lex.europa.eu/legal-content/EN/TXT/?qid=1570023902133&uri=CELEX:01962R0031-20190101

2. An invitation to sit the CAST exam does not commit the EEAS to invite the candidate to a selection panel nor to offer a Contract Agent position, should they succeed the CAST exam.

3. Your personal data will be processed in accordance with Regulation (EC) 2018/1725. The privacy statement is available on EEAS webpage: http://eeas.europa.eu/data_protection/rights/index_en.htm