EEAS Vacancy: Personal/Team Assistant for the EUSR for the South Caucasus and the Crisis in Georgia.

Job Description

1. Overall purpose

The Personal/Team Assistant is a locally recruited person based in Brussels. S/he will act as the Personal assistant for the European Union Special Representative (EUSR) and Team assistant for the EUSR's team in Brussels.

2. Main tasks and responsibilities

Tasks and responsibilities of the Personal/Team Assistant include the following:

• Acting as personal assistant to the EUSR and assistant for the team as required;
• Acting as a focal point in the EUSR office in Brussels for incoming calls and correspondence;
• Assisting in correspondence and contacts relating to appointments and preparation of missions and meetings (booking meetings, working lunches and dinners, etc…); requesting accreditation and welcoming visitors, coffee service when required;
• Keeping of planning calendar of the EUSR and their team;
• Mission preparations including the reservation of tickets and hotel and obtaining visas for the EUSR and their team;
• Establish and maintain an updated list of contacts of the EUSR team;
• Filing and storing of documents, including setting up a systematic archive (IT and hard copy) for reports and correspondence;
• Communication with the EEAS and other relevant actors on office related administrative issues such as office equipment, furniture, telephones, computers and IT connections;
• Assist and support the EUSR team members in fulfilling administrative tasks;
• Organizing recruitment procedure; drafting SNE letters, follow up of steps accordingly;
• Assist the accountant i.e. with travel claims from missions, preparing missions expenses for the EUSR;
• ARES correspondence and COREU processing;
• All other tasks assigned by the EUSR.

More information

• Annex 1: Job description and requirements
• Annex 2: Application form