Vacancy notice for the post of Secretary
Vacancy Notice
Job title: Secretary
(M/F/X)
LOCAL AGENT GROUP III
Ref: 215350 - Political, Press and Information Section
We are
The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organisations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.
The EU Delegation to Nepal, Kathmandu works in close coordination with the Embassies and Consulates of the 27 EU Member States. We are a fully-fledged diplomatic mission and represent the European Union in dealings with the Nepal government in areas that are part of the EU’s remit.
We offer
The post of secretary (providing mainly administrative tasks), Group III in the Delegation’s Political, Press and Information Section. The team consists of four people and there are occasional atypical working hours.
Under this post, the recruited person will be attributed functions depending on the needs of the Delegation, and on the changes of these needs. The successful candidate will serve under the supervision and responsibility of the Head of the Political, Press and Information Section, providing support, expertise and assistance in the Political, Press and Information field.
Following main tasks and duties are currently required:
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Provide support to the Head of section, including in his capacity as Chargé d’affaires a.i.
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Overall organisational and administrative assistance in the Political, Press, and Information section
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Managing schedules, appointments, and correspondence for the Head of Section, and supporting other staff.
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Assisting in the preparation and coordination of meetings, events, missions and official visits.
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Handling office communications, including phone calls, emails, mail, and ensuring timely responses.
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Supporting the preparation, formatting and editing of reports, briefing documents, and press releases by gathering information and ensuring accuracy.
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Drafting of correspondence and meeting minutes
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Registration of correspondence and documents including maintaining and organising filing systems and databases, online filing as well as physical filing.
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Assisting in the management of press and public information activities, including events such as Europe Day.
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Act as alternate for the Assistant to the Head of Delegation in their absence
The base salary will depend on relevant and verified employment experience, typically starting from NPR 133,588. There is a competitive benefits package, subject to certain conditions, including personal leave days and public holidays, health insurances and a retirement savings plan.
The expected start date will be 19 May 2026.
Minimum requirements / eligibility criteria (necessary for the application to be considered)
- Completed secondary education or higher secretarial college attested by a diploma;
- Minimum of 3-5 years of professional experience in the secretarial field or administration (the professional experience must be acquired after the date on which the qualification allowing access to the post was obtained.);
- Working knowledge (both written and verbal) of English and Nepali (minimum B2[1]);
- Right to residence and work in Nepal.
Assets/selection criteria (basis for awarding points to select the best applicant)
- Previous experience in a diplomatic mission or multicultural environment;
- Be able to perform multiple tasks and to prioritise, while respecting deadline;
- Sound skills of time management, interpersonal skills; capacity of organising and coordinating meetings and agendas;
- Sound computer skills (MS Office)
- Skills and experience with VTC tools, in particular WEBEX;
- Level of language skills (written and oral) in English and Nepali;
- Extent of archivist/archiving experience or training;
- Team work fluency, high flexibility, and capacity to work under pressure;
- Knowledge of additional EU languages (such as French).
How to apply
The applicant must apply by sending
- a cover letter, signed
- a Curriculum Vitæ (to include, at the minimum, dates, exact job titles, employers’ names and detailed tasks descriptions) using one of the Europass templates available at: https://europass.europa.eu/en
All documents to the following email address: eeasjobs-147@eeas.europa.eu , and mention in the email subject: “ Ref: 215350 – Secretary“ no later than Friday 13 March 2026 at 18:00 (UTC+05:45).
Caution: The applicant must verify that he/she fulfils all the conditions. For easy verification, the applicant must mark all the squares r relating to each document or application condition. The absence of one of these conditions or documents is a reason for the rejection of the application
The process
After the deadline for applications, the eligible applications will be admitted to the Selection by the Committee set up for this purpose.
Depending on the number of applications received, successive phases of Selection may include shortlisting of candidates based on the assessment of the information provided in the cover letter and CV; practical testing and interviews. A minimum of the best two candidates will be invited to the final interview or test.
Only candidates admitted to each successive selection phase will be contacted individually. The Delegation will not supply additional information or discuss the selection procedure. During the selection process, please do not contact the members of the Selection Committee, but address your questions and comments to the Delegation’s Administration.
The successful candidate will be subject to a medical check attesting their fitness to work.
Candidates who wish to lodge a complaint regarding the recruitment process may submit a written communication to the functional mailbox to which they sent the initial application. Upon receipt, the Delegation will review the matter and, where appropriate, consult Headquarters before providing a response.
EQUAL OPPORTUNITIES:
The European Union is committed to an equal opportunities policy for all its employees and applicants for employment. As an employer, the EU is committed to promoting gender equality, preventing discrimination on any grounds and ensuring a zero tolerance approach to any form of harassment. It actively welcomes applications from all qualified candidates from diverse backgrounds. We aim at a service which is truly representative of society, where each staff member feels respected, is able to give their best and can develop their full potential.
If pre-selected, candidates with disabilities are invited to contact the Delegation (eeasjobs-147@eeas.europa.eu) in order to accommodate any special needs and provide assistance to ensure equality of opportunities with other candidates.
If a candidate with a disability is selected and recruited, the EEAS is committed to appropriate measures in order to accommodate his or her special needs to the working place or working conditions in accordance with Art 4 of the Decision ADMIN(2025)13 of the Director-General for Resource Management of the European External Action Service on providing reasonable accommodation for local staff with disabilities working in Union Delegations.
DATA PROTECTION NOTICE:
[1] Common European Framework of Reference for Language skills (CEFR)
https://europass.europa.eu/en/common-european-framework-reference-language-skills
PRACTICAL INFORMATION
The applicant must apply by sending
- a cover letter, signed
- a Curriculum Vitæ (to include, at the minimum, dates, exact job titles, employers’ names and detailed tasks descriptions) using one of the Europass templates available at: https://europass.europa.eu/en
All documents to the following email address: eeasjobs-147@eeas.europa.eu, and mention in the email subject: “ Ref: 215350 – Secretary“ no later than Friday 13 March 2026 at 18:00 (UTC+05:45).