We are

The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organizations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.

The EU Delegation to the Armenia, Yerevan works in close coordination with the Embassies and Consulates of the 27 EU Member States. We are a fully-fledged diplomatic mission and represent the European Union in dealings with the Armenian government in areas that are part of the EU’s remit.

We offer

The post of Administrative Assistant (Local Agent Group 2) in the Delegation’s Administration Section. The team consists of 7 people and there are occasional atypical working hours.
Under this post, the recruited person will be attributed functions depending on the needs of the Delegation, and on the changes of these needs. The successful candidate will serve under the supervision and responsibility of the Head of Administration Section (HoA), providing support, expertise and assistance in the field of administration (human resources, logistics, procurement, accounting, etc.).

Following main tasks and duties are currently required: 

• Support and/or replace Head of Administration (acting as Imprest Account Holder/Verifying Agent in his/her absence, which includes, amongst other tasks:
  • Verifying mission orders and claims;
  • Verifying payments (verifying agent);

• Assist in the launch of call for tenders, the management of contracts, and initiate purchase orders and order forms;

• Assist in the management of the physical assets: office equipment, vehicle fleet, repairs & maintenance, insurance, etc;

• Assist in drafting administrative notes, notes verbales and other correspondence;

• Assist in the HR resource planning and organisation;

• Assist in recruitment and selection procedures for local staff, interim workers and trainees;

• Supervise flexitime, fix time and overtime regimes of local all staff in the Delegation, including leaves;

• Liaise with external medical providers and organise the periodical medical checks for local staff;

• Assist in the management of training activities;

• Manage the schedule of the drivers;

• Manage the registry of expat staff accommodations;

• Carry out any other ad hoc duties assigned by the HoA

The base salary will depend on relevant and verified employment experience, typically starting from 11,282,206 AMD per year. There is a competitive benefits package, subject to certain conditions, including personal leave days and public holidays, health insurances and a retirement savings plan.

The expected start date will be 1/02/2024 at the latest. 

Minimum requirements / eligibility criteria (necessary for the application to be considered)

• Diploma (Associate’s degree/Vocational qualifications) in Business Management/Administration, Human Resources, Accounting or similar

• 5 years professional experience as an administration officer or equivalent, with proven experience in accounting and/or procurement and/or HR management

• Work experience in an international/multicultural environment (in Armenia or abroad)

• English  – ability to understand B2, ability to read B2, ability to speak B2, ability to write B2 (EU framework – level B2 = can communicate easily and spontaneously in a clear and detailed manner)

• Proven excellent drafting skills in English

• Knowledge of Armenian (read and write), mother tongue or equivalent

• Proven excellent drafting skills in Armenian

• Proven advance computer literacy in MS Word, Excel & Outlook

• Right to reside and work in Armenia

• Certificate of good conduct/lack of a criminal record

Assets / selection criteria (basis for awarding points to select the best applicant)

• University degree in Business Management/Administration

• Work experience in a foreign mission, international organisation or embassy

• Thorough knowledge of public procurement

• English  – ability to understand C1, ability to read C1, ability to speak C1, ability to write C1 (EU framework – level C1 = fluent)

• Knowledge of French (written)

How to apply

Please submit your application, consisting of a cover letter, Europass format CV and a declaration on honour regarding the lack of criminal record (to be presented at the latest during the recruitment procedure) and, for non-Armenian citizens, the right to reside and work in Armenia, via e-mail to eeasjobs-001@eeas.europa.eu with mandatory subject: Application post reference 45796 + full name of applicant, no later than 7/11/2023. Only complete applications received on time via e-mail will be considered.

The successful candidate will be subject to a medical and background check.

The process

After the deadline for applications, the eligible applications will be admitted to the Selection by the Committee set up for this purpose.

Depending on the number of applications received, successive phases of Selection may include shortlisting of candidates based on the assessment of the information provided in the cover letter and CV, practical testing and interviews. The 3 best candidates will be invited to the final interview.

Only candidates admitted to each successive selection phase will be contacted individually. The Delegation will use the same means of publication as for this job advertisement to inform the remaining candidates once the recruitment procedure has been completed and that a candidate has (or has not) been recruited.

The Delegation will not supply additional information or discuss the selection procedure. During the selection process, please do not contact the members of the Selection Committee, but address your questions and comments to the Delegation’s Administration (delegation-armenia-hoa@eeas.europa.eu ).