EEAS Vacancy: Transport and Logistics Assistant - EUBAM Rafah
Main Tasks and Responsibilities:
Logistics:
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To be responsible of and to ensure adequate logistical support to the Mission staff;
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To assist in the acquisition of equipment and services;
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To manage the distribution and allocation of logistical resources including transport means;
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To coordinate and manage all aspects related to custom’s clearance procedures;
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To monitor available supplies, materials and products and forecast future stock needs;
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To manage on a daily basis the records of quantity, type and value of material, equipment, merchandise, or supplies stocked;
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To prepare reports, such as inventory balance reports, reports on items issued to custodians and status of equipment;
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To collect, file, forward and draft technical reports as well as to implement operating instructions and to assist in drafting guidelines and procedures regarding provision of assets and supplies;
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To be familiar with barcoding equipment and barcoding databases;
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To monitor and maintain updated the inventory system;
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To oversee the Mission's warehouse/storage areas;
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To assist in setting-up and updating a tracking list for consumables;
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To ensure that assets have been physically verified and custodianship/ location/ barcodes/ serial numbers have been confirmed and that any discrepancies are properly investigated and documented;
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To reconcile results of physical verifications of the Mission’s assets with the electronic inventory database;
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To cooperate with Procurement and Finance in preparation of tenders and invoice follow up;
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To assist in planning of procurement by providing statistical data on consumptions and estimated forecasts for equipment and services;
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To assist as required at the Property Surveillance Board meetings;
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To undertake any other related task as requested by the Line Manager(s).
Transport:
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To assist in the development, maintenance and revision of all the Transport and Logistics related administrative tasks and instructions;
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To assist in the necessary storage, distribution and allocation of motor vehicles and associated equipment to the Mission members;
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To assist in overseeing the correct use of the Mission’s vehicles by checking fuel accounts, insurance overview, car consumptions, mileage control and regional maintenance of the vehicles;
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To assist in checking the eligibility of vehicles use, the private use of vehicles, required actions on damage to vehicles and reporting requirements;
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To provide support on transport related matters to the Mission members during field trips;
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To assist in arranging appropriate recovery and breakdown services when needed;
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To perform any other duties as required by Line Manager with respect of fleet services.
Qualifications and Experience:
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Successful completion of a minimum level of secondary education and/or equivalent professional technical trade and/or technical engineering, attested by a diploma;
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Minimum of 5 years of relevant professional experience in transport, warehouse and asset management, after having fulfilled the education requirements.
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Ability to keep accurate and up-to-date records;
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Knowledge of processes and generic principles pertaining to inventory, supply chain management, assets control and custom regulations;
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Awareness of market conditions applicable for different products and services;
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Proficiency in MS Office Suite (Word, Excel, Power Point, Outlook);
- Valid driving license in area of operations.
Would be an asset:
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Experience in transport and logistics/assets management software and an ERP database;
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Experience in procurement procedures, including in market surveys, compiling technical specifications etc;
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Proficiency in Hebrew;
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Ability to drive 4X4 and armoured vehicles (C1 driving license).
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